Assistant Director - Facility Operations

Centers•Chicago, IL

21h•Onsite

About The Position

CENTERS, LLC is a professional management firm specializing in facility, operation, and program management for higher education. CENTERS' management approach is customized for each client yet retains our uniform quality. Our firm unites site staff with a centralized administrative team, each contributing to the firm's goals and client needs. The CENTERS team is innovative, entrepreneurial, trail-blazing, and ambitious for both CENTERS and our clients. Commitment to the well-being, security, and future of our employees is a priority. View the comprehensive information about the competitive benefits package on our careers page then scroll down to CENTERS Benefits (click link to view). The Assistant Director assists with facility operations including supervising student maintenance staff, coordinating and conducting preventive maintenance and repair, facilitating departmental sustainability efforts, managing custodial services, and serving as the primary liaison to the client's facility operations unit. This position will work on-site at our DePaul University client location in the Lincoln Park neighborhood of Chicago, IL. Since the opening of the Ray Meyer Fitness and Recreation Center in 1999, CENTERS has provided recreation management services to DePaul. DePaul is an innovative Catholic, Vincentian university anchored in the global city of Chicago and is dedicated in making education accessible to all, with special attention to including the underserved and underrepresented communities.

Requirements

Bachelor’s degree or 6 or more years of work experience required
Demonstrated experience within facility operations, managing and maintaining facilities or equipment
Current American Red Cross CPR/AED/FA certification (or willing to obtain)
Current American Red Cross CPR/AED/First Aid Instructor certification (or willing to obtain)
Demonstrated experience in developing and implementing policies and procedures
Human resource management abilities
Leadership and supervisory abilities
Ability to work as part of a professional team that collaborates effectively with colleagues
Entrepreneurial spirit and enthusiasm
Analytical skills to: identify problems, assess alternatives, render consistent, logical decisions
Ability to work independently
Ability to thrive in an environment that values high expectations, accountability, and balanced lifestyles
Sitting at desk or table for at least 60% of the work day
Working in a fitness center environment
Must be able to traverse throughout buildings and campus
Regularly ascending/descending building levels and occasionally ladders or stools
Must be able to lift, move and set up items weighing as much as 50 lbs.
Must be able to discuss, converse with, and exchange accurate information with event patrons, staff, stakeholders, etc.

Nice To Haves

Master’s preferred

Responsibilities

Collaborate with the Associate Director and university trades on general facility repairs
Coordinate general facility in-house inspections and maintenance
Schedule and track repair service for all fitness equipment and stock necessary parts, tools, and equipment
Train staff to properly conduct preventative maintenance on equipment, conduct minor repairs and identify problems to be repaired by a third-party vendor
Assist in planning and administering Maintenance Days facility closures
Oversee pool maintenance, and annual inspection
Manage the procurement of all facility related consumables for the department
Research and recommend fiscally and environmentally sustainable products
Serve as the primary contact for university housekeeping and third-party janitorial service
Communicate special cleaning projects, emergency needs, and facility schedules as needed
Assess facility policies and procedures to maximize departmental sustainability impact
Collaborate with other full-time staff members, campus partners, and CENTERS colleagues on various projects, work teams, and committees
Responsible for the preparation, forecasting and monitoring of income and expense budgets
Prepares and delivers required and requested reports and data to the client and CENTERS central office
Oversee facility locker operation and provide necessary locker repairs
Complete quarterly and annual reports for areas of supervision
Hire, train, schedule, supervise, and appraise the Maintenance Assistant position
Comply with department and university student staff supervision protocol
Responsible for approving timecards and preparing necessary documents/reports for bi-weekly payroll
Prepare, monitor, and approve student payroll budget
Collaborate with Facility Operations and the Center for Students with Disabilities to ensure Campus Recreation is compliant with federal regulations
Oversee the preventive maintenance program for fitness equipment at Ray Meyer Fitness & Recreation Center and Loop Fitness Center
Provide support to student building managers and staff where necessary, including large scale rentals and special events