Assistant Dean, Law School Finance & Business Administration

Details•San Diego, CA

10d•$14

About The Position

The Assistant Dean of Law School Finance & Business Administration is the chief budget and business operations officer for the law school, oversees law school human resources, event services, faculty support, technology services, and facilities. The Assistant Dean is part of the law school’s senior leadership team and advises the Dean on current and long-term strategic issues involving all aspects of the law school. The Assistant Dean is responsible for all law school financial matters and oversees a $54M revenue budget and $51M expenditure budget to ensure compliance with university policies and fulfillment of university financial expectations. Forecasts and recommends annual tuition rates, enrollment targets as they relate to fiscal management and revenue outcomes. Prepares the annual operating, equipment and MCO budgets and justifications. Responsible for correcting, balancing and closing all law school accounts at year-end. Prepares complex, detailed reports and analyses for internal and external constituencies. Prepares financial sections for the American Bar Association (ABA) accreditation and US News reports, and presents the financial overview during the ABA site inspection (every 7-9 years). Provides training, guidance and direction to all law school personnel on correct policies and procedures; instructs department managers on best practices, process improvements, and budget management; oversees the personnel process within the law school; responds to all compliance issues involving personnel and financial transactions. Provides strategic leadership and oversight of law school events, law school personnel management, law school technology (IT) services, law school facilities and law school faculty support. At the direction of the Dean, facilitates efficient cross-departmental cooperation across the law school and the University. Provides strategic leadership and oversight of law school facilities (3 buildings, 131,000 square feet) including capital improvements, space planning, daily operations and custodial services to deliver an appropriate education and work environment. Collaborates with all university administrative functions/services (including but not limited to: provost, accounting, human resources, purchasing, budgets & planning, auditing, public safety, facilities and space planning) and peers from other academic units to implement systems, improve processes, and creatively solve problems. Represents the law school on various university administrative committees and task forces and exercises initiative and autonomy within the parameters of department and university policies and procedures to accomplish goals and objectives.

Requirements

Advanced degree in Business or Public Administration or related field required.
Ten years of professional management experience in strategic planning, organizational operations, budgeting, and financial analysis required.
Knowledge of university and grant accounting preferred.
Requires extensive experience in spreadsheet modeling, forecasting, financial analyses, budget development and cost control; marketing and communication practices; and logistics including contract review and analysis; technology operations including administrative and academic solutions.
Requires considerable knowledge of and experience in personnel management including employee relations, staff employee performance management, corrective action, and voluntary and involuntary separations.
Must have integrity and the ability to identify and correct business practices which jeopardize the financial strength or reputation of the law school.
Background check: Successful completion of a pre-employment background check.
Degree Verification Requirement : Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.

Nice To Haves

Similar experience in ABA-approved law school(s) is valued.
Working knowledge of Workday, Concur and Hyperion/EPM preferred.
Administrative, management and leadership experience encompassing the application of management principles, practices, and techniques in a complex department.
Willingness to accept responsibility, establish objectives and priorities, deal effectively with problems, and exercise independent judgment when making decisions.
Ability to work collaboratively with law school senior leadership team.
Ability to handle confidential or sensitive information with tact and discretion.
Outstanding problem-solving, analytical, and decision-making skills.
Ability to analyze complex data and issues, develop alternative solutions, provide recommendations.
Ability to create, implement and complete action plans and/or revise action plans that are not meeting intended outcomes.
Ability to communicate effectively orally and in writing with clarity and an attitude that conveys respect, assistance, honesty and resourcefulness.
Ability to meet and deal effectively with diverse personalities and populations.
Must possess flexibility and versatility in order to contribute to evolving work situations.
Thorough knowledge of budgeting, mathematics, and computers to prepare reports and budgets for various levels of management and staff.
Commitment to represent the university in the most positive manner with students, donors and the community we serve.

Responsibilities

Serves as the chief budget officer for the law school, developing, planning and administering all law school budgets.
Through direction, training, supervision, guidance and delegation of duties, is responsible for the fiscal management and control of complex department budgets and private gifts and grants.
Monitors university and state/federal policies to ensure compliance with administrative and financial policies and procedures.
Responsible for compliance in all activities involving purchasing, employee expense reimbursements, contracting, payroll, personnel, safety and facilities management.
Serves as advisor, mentor and liaison to law school supervisors and budget managers on budget, personnel, space and administrative policies and procedures.
Evaluates department activities and makes modifications and changes to enhance quality and effectiveness of administration on an ongoing basis.
Participates in pre-award development of grant budgets to ensure that the law school does not have financial exposure and to assess personnel and space commitments.
Prepares complex, detailed reports and analyses for internal and external constituencies.
Researches, plans, negotiates, acquires, and maximizes resources to accomplish the goals and mission of the law school.
Justifies need for additional budget, new equipment, and minor capital outlay (MCO) funding.
Oversees approval of all journal entries; expense reports; salary; activity pay; departmental expenses; third party contracts and reimbursement requests including account coding within the university financial system.
Participates in all budget committees and taskforces.
Approves and processes all budget appropriations, including updating EPM as needed.
Prepares three to five-year financial plan scenarios to evaluate anticipated changes in law school enrollment forecasts.
Develops detailed business cases to articulate, justify and document changes to law school programs, policies, processes, systems and staffing.
Links the academic goals to the budget process and advocates for financial support from the university and/or redistributes existing resources to support strategic initiatives.
Identifies obstacles and risks to achieving goals and provides solutions and action plans.
Implements policies, procedures and processes to plan for future needs.
Oversees the coordination of law school job descriptions, staff and administrator recruitment, annual performance evaluations, corrective action, medical and other leaves of absence, reclassifications, and voluntary and involuntary separations.
Coordinates annual merit review process for all law school employees.
Approves all personnel paperwork.
Facilitates discussions and implementation of solutions to resolve interdepartmental conflicts.
Provides financial data analysis and reporting for all law school annual reports and surveys.
Oversees resource allocation for various law school events.
Provides strategic direction for law school faculty support team
Oversees the development and review of faculty support processes and procedures.
Provides strategic direction for law school IT services including administrative and academic needs.
Develops and manages space utilization plan to maximize operational efficiencies and provide consistent standards.
Provide strategic direction for major renovation work in three buildings.
Oversees building, room, equipment, and personnel allocation.
Oversees management of space allocation, including moves, additions and changes.
Exercises supervisory responsibility for staff, ensuring the accomplishment of departmental goals by establishing standards of conduct, performance expectations, and providing direction and feedback.