Assistant Controller- INTERNAL POSITION ONLY

PACIFIC UNIVERSITY•Forest Grove, OR

4d•Onsite

About The Position

This position is responsible for the daily accounting operations of the University and directly supervises Accounting staff. The Assistant Controller partners with AVP Finance and Controller in the decision making, planning and organization reporting requirements, and assists or leads special projects. The position is required to demonstrate effective employee and customer relationship abilities.

Requirements

BA/BS minimum and four years of related work experience required.
Proficiency with budget management and budget reports.
Excellent administrative skills, including writing and editing in English.
Communicates with students, faculty, staff and the public appropriate to the age of the individual served.
Builds on basic learning and carries it from one situation to another.
Demonstrates critical thinking skills in problem solving and decision-making.
Asks questions and seeks assistance.
Takes responsibility to eliminate the source of problems.
Demonstrates confidentiality regarding information pertaining to all students, faculty and staff.
Maintains proper appearance and personal conduct for the employee’s particular job.
Uses effective communication skills taking into consideration body language, filters, listening, paraphrasing, and questions with customers of diverse ethnic and cultural backgrounds.
Demonstrates ability to work in a team environment.
Excellent organizational skills and proven ability to meet deadlines and follow through with projects.
Excellent public relations and "customer service" skills.
Must be able to exercise tact and overall independent judgment in dealing with a varied public (Administrators, faculty, staff, students, alumni, parents, and business associates of the University).
Ability to handle highly confidential information and maintain confidential files.
Ability to handle high-pressure workflow and increasing levels of responsibilities.
Demonstrated skills in management, problem-solving and system development.
Proven qualities of loyalty, integrity and dependability.
Flexibility and willingness to function as member of a team.
Proven computer experience with Microsoft Office, electronic mail, and the Internet.

Nice To Haves

Interest in achieving positions of greater responsibility.
Experience in organizing and implementing large group meetings.
Experience with property control and SaaS operations.
Self-starter with strong work ethic.
Sense of humor, creative and intuitive.

Responsibilities

Communicates transparently and resolves conflicts to foster a successful team that encourages and appreciates diverse perspectives and cohesiveness.
Prepares financial and grant reports, ensuring compliance with applicable accounting and grant principles and standards.
Prepares and oversees financial reporting for the Single Audit and assigned tax filings.
Works directly with the external auditors on the annual audit.
Prepares various year-end audit schedules and works closely with AVP Finance and Controller during audit.
Reconciles and delegates various accounting reconciliations including bank statements, various student accounts, and other accounts including loan funds, life income funds, gift annuities and endowment funds.
Assists with maintaining the chart of accounts, integrity of information and running reports in the Colleague system.
Prepares and submits required grant reports as assigned.
Oversees duties of month-end, quarter-end, and year-end closing and processes closing as assigned.
Oversees all plant asset accounting, leased properties and county exemptions.
Responsible for forecasting lease balances.
Oversees all capital project accounting, reconciliation and implementation of capital project funding.
Involved in and oversees property acquisitions
Oversees and reports the accounting and reporting functions for grants and contracts.
Confirms compliance with federal and nonfederal regulations.
Ensures open communication with departments and grant activity to ensure proper accounting and reporting.
Oversees reconciliations of student tuition, housing and meals and student loan funds.
Ensures notifications to students are timely and information is correctly recorded in the system.
Oversees accounting function for gift reconciliations from University Relations and all clinic revenues and inventory.
Requests federal and nonfederal drawdown of funds.
Actively participates in staff meetings, HCOCC committee meetings, other committees, and meetings.
Attends specific Board Committee meetings as assigned.
Evaluates and improves the quality and efficiency of accounting processes and procedures.
Provides financial analysis as requested in coordination with the AVP Finance/Controller.
Perform other related duties as assigned