Assistant Controller

Bargersville•Bargersville, IN

5d•Onsite

About The Position

The Assistant Controller is responsible for the day-to-day functioning of the accounting department to include reporting, budgeting, monitoring, reviewing, approving financial activities, and tracking information pertaining to the Town’s assets and income. Additional duties will include participation in the audit processes and in managing the financial affairs of the Town. What you’ll do: Prepare financial statements to summarize and forecast the Town and Utilities financial status. Mains budgets for the Town and Utility departments. Submits the Town’s tax revenue budget to the state each year in a timely manner following all applicable procedures and deadlines in accordance with the Controller. Performs budget evaluations, adjustments, and reconciliations. Calculate variances from the budget and report significant issues to the Clerk-Treasurer, appropriate Department Head and Town Council. Daily or weekly reconciliation inside of Tyler ERP Pro 10 as directed by the Clerk-Treasurer or Controller. Generate budget reports monthly for the Clerk-Treasurer, Controller, Department Heads and Town Council members. Ensures compliance with and prepares reports according to applicable government rules and regulations. Reviews and assists with Accounts Payable packets for payment by verifying account coding, department approvals, and budget availability. Maintain current vendor database, perform annual 1099 processing and scan/record related entries. Assists the Controller in all general ledger journal entries, reviews and reconciles accounting inaccuracies or imbalances. Attaches support documentation to journal entries as needed. Scans journal entry packets into appropriate digital document files. Provide project tracking reports, documents, cleared checks, etc. as requested. Coordinate and collaborate with the Clerk’s office to provide accounting/financial information on Town Council request forms using the OnBase system. Assists the Controller with management of accounting, accounts payable, accounts receivable and utility billing functions. Primary back-up for the Accounts Payable roll. Plans and performs an annual refresher to maintain functional knowledge of the process steps and procedures within the Accounts Payable role. Perform other duties as required to support the Accounting Department. Back up to the Controller for Utility Billing team and the accounting office operations. Includes the following. Other duties may be assigned, as needed.

Requirements

Associate degree or higher from a college or university.
2+ years of municipal finance experience in Tyler ERP Pro 10.
2+ years’ experience in Tyler ERP Pro 10 daily reconciliation process.
Advanced understanding of Microsoft Excel.
Ability to read and interpret documents such as vendor invoices, shipping documents, bills of lading, contracts, agreements, financial reports, state laws, bond extracts, etc.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
Ability to meet deadlines; organize and prioritize with strong attention to detail and accuracy.
Considerable judgement, initiative, tact and courtesy is required; ability to coordinate with other departments and/or vendors; ability to make quick, effective business decisions based on established Accounting and Town policies and procedures.
Effective communication skills; able to effectively communicate with all levels of management and customers; strong active listening skills; gives full attention to what other people are saying, taking time to understand the points being made, asking questions when appropriate, and letting others fully state their ideas.
Comprehension and ability to perform multiple detailed procedural steps requires independent knowledge of the Accounts Payable process, accounting software and other multiple computer applications.
Suitable time management skills to ensure individual and delegated responsibilities are completed accurately in an efficient and timely manner.
Present a professional image and remain positive in difficult and/or negative situations; remain calm and directed under stress; successful participation with public contact interactions.

Responsibilities

Prepare financial statements to summarize and forecast the Town and Utilities financial status.
Maintains budgets for the Town and Utility departments.
Submits the Town’s tax revenue budget to the state each year in a timely manner following all applicable procedures and deadlines in accordance with the Controller.
Performs budget evaluations, adjustments, and reconciliations. Calculate variances from the budget and report significant issues to the Clerk-Treasurer, appropriate Department Head and Town Council.
Daily or weekly reconciliation inside of Tyler ERP Pro 10 as directed by the Clerk-Treasurer or Controller.
Generate budget reports monthly for the Clerk-Treasurer, Controller, Department Heads and Town Council members.
Ensures compliance with and prepares reports according to applicable government rules and regulations.
Reviews and assists with Accounts Payable packets for payment by verifying account coding, department approvals, and budget availability.
Maintain current vendor database, perform annual 1099 processing and scan/record related entries.
Assists the Controller in all general ledger journal entries, reviews and reconciles accounting inaccuracies or imbalances. Attaches support documentation to journal entries as needed. Scans journal entry packets into appropriate digital document files.
Provide project tracking reports, documents, cleared checks, etc. as requested.
Coordinate and collaborate with the Clerk’s office to provide accounting/financial information on Town Council request forms using the OnBase system.
Assists the Controller with management of accounting, accounts payable, accounts receivable and utility billing functions.
Primary back-up for the Accounts Payable roll. Plans and performs an annual refresher to maintain functional knowledge of the process steps and procedures within the Accounts Payable role.
Perform other duties as required to support the Accounting Department.
Back up to the Controller for Utility Billing team and the accounting office operations.