Assistant Contracts Administrator

Tutor Perini Corporation•Black River Falls, WI

35d•Onsite

About The Position

As an Assistant Contracts Administrator at Lunda Construction, you will have the opportunity to: Prepare and issue subcontracts and request-to-sublets following project award. Review and manage subcontractor and supplier insurance documentation to ensure compliance with company and project requirements. Support DBE/SBE/TGB outreach efforts for projects and maintain contact engagement records. Utilize project compliance software systems, including AASHTOWare, LCP Tracker, and CRCS, to track project and subcontractor data. Coordinate, prepare, and submit bid bonds for projects and other requests as needed. Request, obtain, and submit RRPL insurance quotes to approved providers. Assist with project closeouts by compiling DBE affidavits and completing all final compliance documentation. Process new vendor setups, address changes, and maintain accurate vendor information within company systems. Prepare and maintain master service agreements and related documentation. For apparent low bidder status on projects, compile required DBE forms and submit to the appropriate state agency. Assist with documentation and compliance requirements for WIDOT letting processes. Maintain and regularly update DBE/TGB outreach and contact lists to support ongoing project needs.

Requirements

Strong attention to detail with the ability to review and process documents accurately
Basic understanding of contracts, subcontracts, insurance or vendor documentation (training provided)
Proficient in Microsoft Office Suite (Word, Excel, Outlook); experience with data entry or document tracking systems preferred
Ability to organize and maintain records and files for compliance and reporting purposes
Good written and verbal communication skills for outreach and correspondence with vendors and project partners
Comfortable learning and using project compliance software such as AASHTOWare, LCP Tracker, or CRCS
Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment
Team-oriented with a proactive approach to supporting colleagues and project staff

Nice To Haves

Basic knowledge or interest in public works contracting, DBE/SBE/TGB programs, or construction administration is a plus

Responsibilities

Prepare and issue subcontracts and request-to-sublets following project award.
Review and manage subcontractor and supplier insurance documentation to ensure compliance with company and project requirements.
Support DBE/SBE/TGB outreach efforts for projects and maintain contact engagement records.
Utilize project compliance software systems, including AASHTOWare, LCP Tracker, and CRCS, to track project and subcontractor data.
Coordinate, prepare, and submit bid bonds for projects and other requests as needed.
Request, obtain, and submit RRPL insurance quotes to approved providers.
Assist with project closeouts by compiling DBE affidavits and completing all final compliance documentation.
Process new vendor setups, address changes, and maintain accurate vendor information within company systems.
Prepare and maintain master service agreements and related documentation.
For apparent low bidder status on projects, compile required DBE forms and submit to the appropriate state agency.
Assist with documentation and compliance requirements for WIDOT letting processes.
Maintain and regularly update DBE/TGB outreach and contact lists to support ongoing project needs.