Assistant Construction Lead Financial Coordinator (Program Coordinator II)

Commonwealth of Massachusetts • Boston, MA

7h

About The Position

At MassDOT, transportation is not about roads and bridges, or trains and buses – it is about people. Our mission begins with customers - individuals, businesses, municipalities, and regional transit agencies. We support programs and projects that deliver a high return on investment. MassDOT supports the economic, quality of life, and environmental goals of the Commonwealth.
The applicant selected for this position will perform the duties of an Assistant Construction Lead Financial (ACLF) in the Boston Construction Office. This position reports directly to a Construction Lead Financial (CLF).
The 4,000+ employees of Massachusetts Department of Transportation (MassDOT) take great pride in connecting the Commonwealth’s residents and communities. MassDOT is responsible for developing, implementing, and coordinating transportation policies and projects for the Commonwealth of Massachusetts and to efficiently plan, design, construct, and maintain a safe statewide transportation system which effectively meets the transportation needs of the Commonwealth. Information about MassDOT’s culture and career opportunities can be found at mass.gov/massdot-careers.
MassDOT’s divisions include Highway, Registry of Motor Vehicles, Aeronautics, and Rail & Transit. Headquarters (Planning & Enterprise Services) provides business and administrative support and policy leadership for each of the four (4) divisions.

Requirements

• Applicants must have at least (A) three years of full time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, or (B) any equivalent combination of the required experience and the substitutions below.
• A Bachelor's degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required experience.
• A Graduate degree with a major in business administration, business management or public administration may be substituted for the required experience.
• A Bachelor's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.
• Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

Responsibilities

• Reviewing proposed contract amendment documents to ensure they are consistent with policies and procedures. Contract amendments include fund increases, time extensions, extra work orders, claims, settlements, and court judgments.
• Working with CLFs, District Office staff and HQ Area Engineers to clarify funding sources for contract amendments.
• Working with CLFs and Area Engineers to resolve contract fiscal year transition issues by analyzing funding, recommending, and processing net zero transfers, re-encumbrances, and other fiscal year documents.
• In coordination with CLFs, Area Engineers, Finals Engineers, District and Fiscal personnel, process Final Pay Estimates and related documentation included in the Finals Package (Certificate of Completion, Materials Certification) and review for completeness.
• Analyze and resolve inconsistencies between Project Info and MMARS systems, coordinate these conflicts with CLF, Area Engineers, and Fiscal Management personnel.

Benefits

• When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.
• Explore our Employee Benefits and Rewards!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level