Assistant Community Association Manager

Atmos Living Management Group•New Smyrna Beach, FL

5d•Onsite

About The Position

The Assistant General Manager at Atmos Living Management Group supports and assists the Community Manager in overseeing and managing the financial and operational aspects of the community by completing assigned administrative tasks.

Requirements

Knowledge of community association management principles, procedures, and standards.
Ability to work flexible hours, including evenings and weekends, as required for event management and attendance.
Must have proficiency in the use of Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Strong organizational and time management abilities, with a keen attention to detail.
Excellent communication skills, both written and verbal, with the ability to interact effectively with managers, peers, residents, vendors, and guests.
Commitment to maintaining a professional work environment.
The ability to multi-task on a variety of levels with the utmost of focus and professionalism.
Valid driver’s license and reliable transportation.
High school diploma or equivalent.
At least one year’s related experience required.
If required by the state, must possess and maintain the appropriate license or certification.

Responsibilities

Monitor daily operations of the community including but not limited to contracted services such as landscaping, fountains, stormwater, grounds keeping, rubbish removal, and other operations as directed.
Assessing areas that need improvements, repairs, or replacements by preparing specifications, requesting bids from contracted and independent vendors to submit to the Community Manager.
Assisting the Community Manager with coordinating and conducting community meetings, and other operations as directed.
Assist the Community Manager with various issues throughout the community.
Provide timely recommendations, reports, and feedback to the Community Manager.
Prepare special studies, projects, or reports as directed by the Community Manager.
Attending management staff meetings as scheduled.
Attending all meetings of the Resident Committees, if requested.
Attend scheduled events within the community, if required or requested by management.
Aid in the development and administration of the annual operating and reserve budgets (if requested by management)
Complete the monthlyinventory of association assets.
Assist with Resident Committees by attending meetings, developing leaders, providing training and oversight, preparing committee recommendations, and ensuring that agendas and minutes are posted timely.
Ensure compliance with state requirements for conducting meetings, taking minutes, and maintaining records.
Attend Community Association meetings, including the regular HOA meetings, Annual Meetings, and Budget Meetings.
Assist the Community Manager with managing the delinquent assessment collections process.
Write and edit articles for the community newsletter and website.
Perform other job-related duties as directed by upper management.