Onsite Assistant Administrator /Bilingual - Part Time (TFL2025)

RealManage•Tampa, FL

50d•$15 - $18•Onsite

About The Position

Imagine being part of a fast-growing, tech-forward HOA management company where your career can truly take off-and where your success is celebrated every step of the way. Welcome to RealManage! We're not just expanding-we're thriving. And as we grow, so do the opportunities for our team members. At RealManage, you'll find a supportive, energetic culture that values your hard work, respects your time, and encourages you to reach your full potential. RealManage is proud to be Certified by Great Place to Work, a globally recognized authority on workplace culture and employee satisfaction. This honor is based entirely on feedback from our own team-proof that our people love where they work. When you join RealManage, you're more than just an employee. You are part of a close-knit, nationwide team that invests in your long-term success. Who We Are RealManage is one of the top community management firms in the U.S., ranked #3 out of 5,000+ companies nationwide. We operate in 16 states and Washington, D.C., serving a wide range of communities-from HOAs and condos to luxury high-rises and master-planned developments. Our client list includes some of the country's most respected developers and builders. We stand out for our innovative, tech-driven approach, combining cloud-based tools, mobile apps, and industry-leading expertise to deliver exceptional service at competitive prices. Why Join Us At RealManage, we don't just manage communities-we build them. Our mission is to deliver smart, transparent, and personalized solutions that exceed expectations. We constantly measure our performance, embrace innovation, and never stop improving. We're more than a workplace-we're a team that values growth, integrity, and genuine connection. Whether you're launching your career or looking for your next big move, you'll find opportunity, support, and a place to thrive here. Our Core Values Integrity - Always do the right thing Respect - Treat everyone with dignity Selflessness - Work for something bigger than yourself Personal Relationships - People do business with people they like Always Improving - Never stop growing Join RealManage and be part of a company that's leading the way in community management-with heart, innovation, and a clear vision for the future. The Assistant Community Association Manager plays a key supporting role in the management and operations of assigned communities. Working closely with the Community Association Manager (CAM), this position helps ensure communities run smoothly and in compliance with governing documents, applicable laws, and company policies. The role focuses on delivering exceptional service to homeowners, Board members, and vendors.

Requirements

Must be bilingual (English & Spanish)
Previous experience in property management, HOA/condominium management, real estate, hospitality, or a related field is preferred.
Strong organizational skills with the ability to prioritize and multitask effectively.
Excellent verbal and written communication skills.
Positive, customer-focused attitude with a professional demeanor.
Proficiency in Microsoft Office (Word, Excel, Outlook); experience with property management software is a plus.
Ability to work independently and collaboratively in a dynamic, fast-paced environment.
Ability to sit for prolonged periods at a desk and work on a computer.
Ability to occasionally stand, walk, bend, or reach as needed.
Ability to lift or move objects up to 10-15 pounds (e.g., files, office supplies).
Manual dexterity to operate a computer keyboard, mouse, telephone, and other office equipment.
Visual acuity to read printed materials, spreadsheets, and computer screens.
Hearing and speech ability to communicate effectively in person, by phone, and in virtual meetings.
Ability to work in a standard office environment with moderate noise levels.
Ability to work a standard schedule, with occasional extended hours as required.

Responsibilities

Provide administrative and operational support to the Community Association Manager across multiple communities.
Respond promptly and professionally to homeowner and Board inquiries, ensuring high-quality customer service.
Assist in the preparation and distribution of meeting agendas, Board packets, and meeting minutes.
Coordinate with vendors and contractors to ensure timely, high-quality service and adherence to community standards.
Support financial processes, including invoice tracking, budget monitoring, and assessment follow-up, under the direction of the CAM.
Conduct regular property inspections and assist with enforcement of community rules and regulations.
Maintain organized and accurate records, reports, and documentation in line with company and association requirements.
Help plan and coordinate community events and communication efforts.
Perform other duties as assigned to support the effective management of assigned communities.

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