Assistant Community & Alumni Engagement Coordinator

University of Wisconsin Madison • Madison, WI

14h • $20

About The Position

The Assistant Community & Alumni Engagement Coordinator will be an 11-month position and will provide collaborative support to both Engagement & Community Outreach and Alumni Relations (W Club) . The role strengthens alumni connection, expands community impact initiatives, and supports strategic programs that connect former student-athletes, current student-athletes, and the broader Wisconsin community. Key responsibilities for the position can be found below. This individual will also participate in the Emerging Leaders Program to gain hands-on experience, build their network, explore career options, and develop essential professional skills.

Requirements

• Able to work efficiently across multiple projects in a fast-paced environment
• Excellent verbal, written, and interpersonal communication skills with high attention to detail
• Intentional about building meaningful relationships with coaches, staff, and student-athletes
• Strong self/social awareness skills and capable of professionalism in various settings
• A proactive self-starter that embraces a growth mindset, feedback, and adaptability
• Candidates must have completed a bachelor's degree

Nice To Haves

• Master’s Degree in related field
• Previous collegiate athletic experience

Responsibilities

• Event Planning & Management Collaborate with W Club staff to understand goals, themes, and desired outcomes for alumni events.
• Assist with event logistics, including registration, marketing, catering coordination, venue setup, and day‑of execution.
• Conduct post‑event evaluations to gather feedback and support continuous improvement.
• Support alumni service initiatives, including partnerships with Badger Athlete Alumni Supporting Kids (BAASK).
• Marketing, Storytelling & Data Implement marketing strategies that increase alumni engagement and visibility of the W Club.
• Create digital content and campaigns that highlight alumni stories and strengthen brand awareness.
• Design marketing materials such as graphics, email communications, and social media content.
• Maintain and update letterwinner data; use analytics to inform communication, outreach, and event planning.
• Utilize platforms such as Salesforce, Cvent, Podium X, Canva, G Suite, and other designated systems to support engagement efforts.
• Community Service & Strategic Initiatives Assist in the development and execution of community service initiatives aligned with departmental strategic priorities
• Support and advance Badgers Give Back , Wisconsin Athletics’ community engagement platform
• Design and coordinate service opportunities connecting student-athletes, alumni, staff, and community partners
• Oversee community access and impact programs, including the youth ticket program and Wisconsin Athletics donation program, ensuring alignment with strategy and measurable outcomes
• Track participation metrics and assess program effectiveness
• Cross-Unit Collaboration & Support Serve as a liaison between Alumni Relations and Engagement & Community Outreach to identify collaborative opportunities
• Participate in team meetings and designated committees
• Support Badger Built large-scale events and other athletics initiatives
• Contribute to reporting, strategic planning, and special projects
• Perform other duties as assigned to support Wisconsin Athletics’ mission and strategic goals
• Assists with the design of student-focused programming and associated resources and materials to promote new and ongoing educational initiatives
• Serves on collaborative committees and executes essential and administrative functions
• Provides guidance on resources for individual students or internal stakeholder groups
• May assist with supervising and training student employees
• Assists with scheduling, logistics, securing resources, and facilitating one or multiple student affairs programs, activities, and/or services

Benefits

• This position is an 11-month position
• Generous vacation, holidays, and paid time off will be accrued for the duration of your appointment
• Badger gear & season tickets for Badger football, men's basketball and men's hockey, and/or the varsity sports pass.
• This position is not eligible for health insurance benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level