Assistant Club Director for Teen Club

Boys & Girls Clubs of Southwest Washington•Vancouver, WA

3d•$22 - $24•Onsite

About The Position

HELP OUR YOUTH HAVE A GREAT FUTURE! Boys & Girls Clubs of Southwest Washington (BGCSW) is hiring a passionate and driven full-time Assistant Club Director to support our Teen Turf Club. Representation Matters! We encourage candidates from historically underrepresented and diverse communities, including BIPOC and LGBTQ+ individuals, to apply. Our youth deserve to see themselves reflected in our Clubs. MISSION STATEMENT: ‘To empower all young people, especially those who need us most, to reach their full potential as productive, caring, and responsible community members.’ IDEAL CANDIDATE: Exemplifies ou Core Values & Club Code: Put Youth First · Care Deeply & Engage Fully · Follow Through on Commitments · Communicate, Collaborate & Clarify · Empower & Be Empowered A full description of our Core Values & Club Code can be found at the end of this posting. While under the direct supervision of the Club Director, the Assistant Club Director supports daily Club operations by providing on-the-floor leadership, overseeing front desk operations and membership functions, supporting Club snack and meal programs, and collaborating with school and community partners to ensure a safe, welcoming, and high-quality Club environment. This position serves as a working lead and does not have direct reports.

Requirements

Must be at least 21 years of age
High school diploma or GED required
Minimum of one (1) year of experience in a youth-serving organization
Must successfully complete all required background checks, including credit, national, local, Social Security, and Sex Offender Registry checks

Nice To Haves

Leadership experience within a youth-serving nonprofit, with success in operations, program support, and community relations
Strongly preferred experience with Boys & Girls Clubs or other community-based organizations serving youth in communities impacted by poverty
Demonstrated ability to organize, plan, and coordinate operations
Strong problem-solving and decision-making skills, with the ability to delegate tasks effectively
Effective oral and written communication skills
First Aid/CPR certification (current or ability to obtain within three months of hire)
Current Food Worker Card (or ability to obtain upon hire)
Licensed and insured driver with a clean driving record; willingness to drive a 12-passenger van (subject to verification and insurance eligibility requirements)
Credit check required due to financial responsibilities
Candidates proficient in Spanish and/or Chuukese are highly preferred

Responsibilities

Provide day-to-day leadership by modeling professionalism, accountability, and sound decision-making
Provide real-time, on-the-floor guidance, coaching, and support to staff during daily programming and operations
Model organizational expectations, policies, procedures, and Protection of Youth standards
Reinforce program expectations, safety standards, and positive youth engagement practices
Support staff with problem-solving, communication, and operational questions during shifts
Observe daily operations and escalate concerns, incidents, or performance-related issues to the Club Director as appropriate
Provide and receive open, honest feedback; reflect and follow up to clarify expectations
Support the Club Director in building a strong, cohesive team focused on high-quality teen programming
Support planning of team meetings and facilitate assigned portions of the agenda
Support weekend and evening programming, including scheduling coordination and on-call support
Manage program and activity expenditures within approved budgets
Maintain confidentiality of membership data, school data, success plans, and all sensitive information
Act as a positive role model for youth through professional conduct on-site, in the community, and on social media
Perform other duties as assigned
Serve as the primary point of contact for front desk and lobby operations
Maintain a welcoming, organized, and safe lobby environment, particularly during peak drop-off and pick-up times
Greet and assist youth, families, visitors, and partners; answer phones and respond to general inquiries
Collect and process membership fees, overdue fees, field trip fees, and insurance information
Manage Club funds in accordance with the organization’s Finance Core Process
Oversee MyClubHub (MCH) for accurate data entry, attendance tracking, reporting, and financial procedures
Ensure household account accuracy, including balances and attendance records
Support families with membership enrollment, renewals, and parent portal questions
Host and co-host Parent/Member Orientations
Support member recruitment and encourage ongoing participation in Club programs
Ensure the Club meets organizational membership and attendance goals
Oversee access to the Club building and ensure all Protection of Youth Policies are followed
Assist with opening and closing the building as needed
Conduct daily walk-throughs and facility checks to ensure safety, cleanliness, and operational standards
Partner with the Club Director to maintain emergency plans, facilitate drills, and debrief with staff
Serve as the primary on-site contact and liaison for the USDA Food Program
Complete required training and ensure compliance with USDA program requirements
Track daily snack and meal counts accurately
Coordinate weekly food orders and manage inventory
Maintain accurate records and documentation for meal programs
Inspect and maintain food service equipment
Promote meal service programs to staff, youth, families, and the community
Build and maintain effective relationships with school administrators, teachers, counselors, building operators, and family community resource coordinators
Communicate regularly with school partners to support coordinated services for youth
Support school-based visits, events, and classroom connection opportunities for Program Leads
Support implementation of teen-level prevention programming focused on social-emotional development, safety, and positive behavior
Assist with prevention-related data tracking, family communication, and follow-up using MyClubHub
Collaborate with Prevention staff, Outreach Coordinators, and other support personnel
Support planning and implementation of family and community engagement events
Support volunteer engagement and on-site stewardship
Support vendor relationships as assigned
Assist with the development and implementation of facility use agreements and MOUs (rentals, shared spaces, etc.)
Engage directly with youth during programs to ensure safety, participation, and positive experiences
Consult with parents and guardians to build relationships, resolve concerns, and connect families to resources
Document incidents, significant behaviors, and restorative practices using the BGCSW Incident Report Process
Regularly review programs and recommend improvements, additions, or changes