Assistant Club Director for Teen Club
About The Position
Boys & Girls Clubs of Southwest Washington (BGCSW) is hiring a passionate and driven full-time Assistant Club Director to support our Teen Turf Club. Representation Matters! We encourage candidates from historically underrepresented and diverse communities, including BIPOC and LGBTQ+ individuals, to apply. Our youth deserve to see themselves reflected in our Clubs. MISSION STATEMENT: ‘To empower all young people, especially those who need us most, to reach their full potential as productive, caring, and responsible community members.’ IDEAL CANDIDATE: Exemplifies ou Core Values & Club Code: Put Youth First · Care Deeply & Engage Fully · Follow Through on Commitments · Communicate, Collaborate & Clarify · Empower & Be Empowered TITLE: Assistant Club Director DEPARTMENT: Youth & Family Services REPORTS TO: Club Director LOCATION: Teen Turf Club, 4040 Plomondon St, Vancouver, WA 98661 CLASSIFICATION: Hourly, Non-Exempt, Full-Time ESSENTIAL FUNCTIONS While under the direct supervision of the Club Director, the Assistant Club Director supports daily Club operations by providing on-the-floor leadership, overseeing front desk operations and membership functions, supporting Club snack and meal programs, and collaborating with school and community partners to ensure a safe, welcoming, and high-quality Club environment. This position serves as a working lead and does not have direct reports.
Requirements
- Must be at least 21 years of age
- High school diploma or GED required
- Minimum of one (1) year of experience in a youth-serving organization
- Must successfully complete all required background checks, including credit, national, local, Social Security, and Sex Offender Registry checks
Nice To Haves
- Leadership experience within a youth-serving nonprofit, with success in operations, program support, and community relations
- Strongly preferred experience with Boys & Girls Clubs or other community-based organizations serving youth in communities impacted by poverty
- Demonstrated ability to organize, plan, and coordinate operations
- Strong problem-solving and decision-making skills, with the ability to delegate tasks effectively
- Effective oral and written communication skills
- First Aid/CPR certification (current or ability to obtain within three months of hire)
- Current Food Worker Card (or ability to obtain upon hire)
- Licensed and insured driver with a clean driving record; willingness to drive a 12-passenger van (subject to verification and insurance eligibility requirements)
- Credit check required due to financial responsibilities
- Candidates proficient in Spanish and/or Chuukese are highly preferred
Responsibilities
- Provide day-to-day leadership by modeling professionalism, accountability, and sound decision-making
- Provide real-time, on-the-floor guidance, coaching, and support to staff during daily programming and operations
- Model organizational expectations, policies, procedures, and Protection of Youth standards
- Reinforce program expectations, safety standards, and positive youth engagement practices
- Support staff with problem-solving, communication, and operational questions during shifts
- Observe daily operations and escalate concerns, incidents, or performance-related issues to the Club Director as appropriate
- Provide and receive open, honest feedback; reflect and follow up to clarify expectations
- Support the Club Director in building a strong, cohesive team focused on high-quality teen programming
- Support planning of team meetings and facilitate assigned portions of the agenda
- Support weekend and evening programming, including scheduling coordination and on-call support
- Manage program and activity expenditures within approved budgets
- Maintain confidentiality of membership data, school data, success plans, and all sensitive information
- Act as a positive role model for youth through professional conduct on-site, in the community, and on social media
- Perform other duties as assigned
- Serve as the primary point of contact for front desk and lobby operations
- Maintain a welcoming, organized, and safe lobby environment, particularly during peak drop-off and pick-up times
- Greet and assist youth, families, visitors, and partners; answer phones and respond to general inquiries
- Collect and process membership fees, overdue fees, field trip fees, and insurance information
- Manage Club funds in accordance with the organization’s Finance Core Process
- Oversee MyClubHub (MCH) for accurate data entry, attendance tracking, reporting, and financial procedures
- Ensure household account accuracy, including balances and attendance records
- Support families with membership enrollment, renewals, and parent portal questions
- Host and co-host Parent/Member Orientations
- Support member recruitment and encourage ongoing participation in Club programs
- Ensure the Club meets organizational membership and attendance goals
- Oversee access to the Club building and ensure all Protection of Youth Policies are followed
- Assist with opening and closing the building as needed
- Conduct daily walk-throughs and facility checks to ensure safety, cleanliness, and operational standards
- Partner with the Club Director to maintain emergency plans, facilitate drills, and debrief with staff
- Serve as the primary on-site contact and liaison for the USDA Food Program
- Complete required training and ensure compliance with USDA program requirements
- Track daily snack and meal counts accurately
- Coordinate weekly food orders and manage inventory
- Maintain accurate records and documentation for meal programs
- Inspect and maintain food service equipment
- Promote meal service programs to staff, youth, families, and the community
- Build and maintain effective relationships with school administrators, teachers, counselors, building operators, and family community resource coordinators
- Communicate regularly with school partners to support coordinated services for youth
- Support school-based visits, events, and classroom connection opportunities for Program Leads
- Support implementation of teen-level prevention programming focused on social-emotional development, safety, and positive behavior
- Assist with prevention-related data tracking, family communication, and follow-up using MyClubHub
- Collaborate with Prevention staff, Outreach Coordinators, and other support personnel
- Support planning and implementation of family and community engagement events
- Support volunteer engagement and on-site stewardship
- Support vendor relationships as assigned
- Assist with the development and implementation of facility use agreements and MOUs (rentals, shared spaces, etc.)
- Engage directly with youth during programs to ensure safety, participation, and positive experiences
- Consult with parents and guardians to build relationships, resolve concerns, and connect families to resources
- Document incidents, significant behaviors, and restorative practices using the BGCSW Incident Report Process
- Regularly review programs and recommend improvements, additions, or changes
Benefits
- Paid time off accrual and 12 paid holidays
- Medical, dental, and vision benefits
- Employee Assistance Program (EAP)
- Simple IRA with employer match
- Ongoing professional development opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Director
Education Level
High school or GED
