Assistant Clinic Manager

Therapy and Beyond•McKinney, TX

9d•$45,000 - $50,000

About The Position

The Assistant Clinic Manager is a key member of our Clinic Leadership support team, tasked with assisting our Clinic Manager and associated leadership through administrative actions related to workforce, scheduling, operational resources, EMR, communications support, and general staff reinforcement. This role will require availability from 8:30am to 5:30pm, Monday to Friday, and may occasionally be asked to provide coverage in session. Provides administrative support to Clinic Operations Director and Home Office Oversee the daily schedule to ensure sufficient coverage and efficient operations. Performs administrative tasks including communications, invoices, reports, etc. Update records in EMR including patient information and timesheets. Supports treatment sessions as necessary. Performs office management tasks including maintaining records, and ordering supplies. Inform management and compile reports/summaries on activity areas. Organize and distribute supplies, materials, and equipment. Maintain cleanliness of the clinic. Assist with client onboarding and information. Manage new hire onboarding and coordinate training. Provide support to Clinic personnel during break coverages and transition periods. Function in accordance with established standards, procedures, and applicable law. Contributes to a motivating therapy environment. Consistently develop your own job knowledge and advance your career!

Requirements

Education: High school graduate with applicable experience in a related field
Excellent verbal and written communication skills
Excellent organizational and time management skills with high attention to detail
Excellent time management skills with a proven ability to meet deadlines
Ability to function well in a high-paced and at times stressful environment
Extremely proficient with Google Workspace, Microsoft Office Suite, and the ability to learn new programs and procedures
Maintain empathy and promote positive teamwork and communication
Strong time management to reach our shared goals while maintaining balance

Nice To Haves

Prior experience in a supervisor / management role desired

Responsibilities

Provides administrative support to Clinic Operations Director and Home Office
Oversee the daily schedule to ensure sufficient coverage and efficient operations.
Performs administrative tasks including communications, invoices, reports, etc.
Update records in EMR including patient information and timesheets.
Supports treatment sessions as necessary.
Performs office management tasks including maintaining records, and ordering supplies.
Inform management and compile reports/summaries on activity areas.
Organize and distribute supplies, materials, and equipment.
Maintain cleanliness of the clinic.
Assist with client onboarding and information.
Manage new hire onboarding and coordinate training.
Provide support to Clinic personnel during break coverages and transition periods.
Function in accordance with established standards, procedures, and applicable law.
Contributes to a motivating therapy environment.
Consistently develop your own job knowledge and advance your career!