Assistant Clerk Senior

State of Nebraska•Beatrice, NE

About The Position

The Judicial Branch does not sponsor STEM (form i-983) or non-immigrant work visas for this position. The Judicial Branch offers: Health & Wellness • 79% employer-paid health and prescription insurance • Dental and vision insurance plans available to purchase • Short-Term and Long-Term Disability, available to purchase • Employee Assistance Program (EAP) for confidential support • Flex Spending (FSA) and Health Savings Accounts (HSA) Financial Security • 156% state-matched of the first 4.8% contribution to retirement plan • FREE $20,000 Life Insurance Policy • Optional Life Insurance and AD&D available to purchase Paid Time Off & Leave • 13 paid holidays annually • Paid vacation and sick leave that begin accruing immediately • Military leave and Funeral/Bereavement leave Professional Growth • Paid training to develop your skills • Free continuing education credits to maintain professional certifications • Access to specialized courses through Judicial Branch Education • Opportunity for bilingual pay This classification level is responsible for working under general supervision and providing a variety of specialized customer service, clerical and administrative support to multiple courts such as maintaining records, accounting/cashier and may be responsible for lead worker direction and assigning work providing to clerical staff. Responsibilities may include: scheduling court hearings, data entry, processing and maintenance of records e.g. entering new case filings, updating case filings; performing cashiering duties such as processing payments (e.g. fines, fees), balancing daily deposits; preparing and submitting routine documents and reports; performing receptionist duties of assisting public and staff by answering general questions regarding court operations for all court case types and procedures; and other clerical duties such as scanning, printing, copying documents. May require performing bailiff duties for a jury trial, and being the liaison between the jurors and the judge from the beginning of the trial until the juror makes their decision.

Requirements

High School Diploma or equivalent (G.E.D.); and 3 years related experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
Customer service principles
Cashiering and ability to read bank statements
Knowledge of state and federal laws
Knowledge of judicial, jail, and court system
Filing and recordkeeping principles
Modern office procedures, methods, and equipment
Basic principles and practices in assigned area of responsibility
Computers and related software applications
Providing customer service
Prioritizing and assigning work to subordinate staff
Processing information utilizing established procedures
Using modern office equipment
Maintaining records and files
Preparing reports and forms
Assembling and organizing data and information
Using proper English, grammar, punctuation, and spelling
Using a computer and related software applications
Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

Responsibilities

Performs advanced office and administrative tasks in support of court operations; and serves as a lead to assigned clerical staff to include assigning and monitoring work and providing direction.
Schedules hearings with attorneys and other agencies; enters new case filings; prepares and records paperwork; prepares and distributes docket for court sessions; ensures completeness and accuracy of information and maintaining related records.
Preparing, reconciling and ensuring accuracy of specialized financial reports, invoices and budgets; processing payment (e.g. fines, fees, and balancing daily deposits).
Creating and preparing reports, spreadsheets and other documents using established templates or creating original documents.
Performs other duties of a similar nature or level.