Assistant Business Manager

Stony Brook University•Stony Brook, NY

10d

About The Position

The Assistant Business Manager supports the Business Manager in overseeing business operations for Campus Operations and Maintenance. This role encompasses a broad range of administrative, operational, financial, and budgetary responsibilities, including procurement, invoice processing, financial reporting, and budget management. The ideal candidate will demonstrate the ability to manage multiple priorities in a fast-paced, deadline driven environment, possess strong analytical and organizational skills, and exhibit excellent attention to detail.

Requirements

Bachelor’s degree (foreign equivalent or higher).
Two (2) years of progressively responsible, full-time administrative experience, to include budget and financial management experience.
Experience in Microsoft Office Suite and/or Google Workspace.

Nice To Haves

Additional years of progressively responsible, full-time administrative experience, to include budget and financial management experience.
Account reconciliation experience.
Prior purchasing and procurement experience.
Experience with accounts receivable and/or accounts payable processes.

Responsibilities

Assist in the review of purchase requisitions and invoice payments.
Work closely with Procurement, Accounts Payable, and vendors to expedite orders and approve invoices.
Ensure all purchases comply with procurement requirements.
Reconcile account balances to ensure accuracy across all departmental accounts.
Perform and/or assist support staff with recordkeeping and reconciliation.
Develop and maintain spreadsheets to ensure financial accuracy; prepare reports using various reporting and analysis tools.
Identify, track, report, and resolve discrepancies promptly by coordinating with appropriate internal and external stakeholders
Assist in managing, planning, and coordinating accounting and budgeting activities for all program areas under Campus Operations & Maintenance, which includes a variety of funding sources.
Collaborate with the Business Manager on budget analysis, revenue projections, forecasting, and development of spending plans.
Provide daily supervision of business office support staff in accordance with State and University policies, including performance management, timekeeping, training, assigning and monitoring work, and disciplinary actions.
Assists in the recruitment, hiring, and training of new Business Office staff.
Monitor and recharge departmental expenses, including but not limited to overtime and maintenance costs.
Coordinate departmental projects and operational initiatives.
Assist with internal audit of financial and business practices.
Other duties or projects as assigned as appropriate to rank and departmental mission.