Assistant Administrator

[solidcore]•Arlington, VA

11d•Hybrid

About The Position

The Assistant Administrator plays a critical support role within [solidcore], working directly under the Executive Administrator to provide dedicated support to at least three executives. This person is a proactive, detail-oriented professional who takes pride in anticipating needs, managing complexity with calm, and creating an exceptional experience for team members and external guests. This is a hybrid on-site position based at our Arlington, VA Headquarters and is full time. [solidcore] is a national boutique fitness company with 100+ studios across the country. Our signature workout is 50 minutes of low-impact, high-intensity strength training: the lights are low and the music is loud. The coach guides the class through a series of slow & controlled movements that are sequenced to work muscles to failure. This class is accessible for all fitness levels and can be amplified or modified to accommodate individual goals. Class is as intense as our reviews suggest, but our instructors go above and beyond to provide a welcoming, supportive, empowering, and challenging experience for all. [solidcore] is firmly committed to social justice and promoting a culture of diversity, equity, and inclusion. [solidcore] is an equal-opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. [solidcore] makes hiring decisions based solely on qualifications, merit, and business needs at the time.

Requirements

2+ years of experience in an Executive Assistant, Administrative Assistant, or similar support role
Proficiency in Google Workspace (Calendar, Drive, Docs, Sheets, Gmail)
Strong organizational and communication skills with the ability to manage multiple priorities and support multiple executives simultaneously
High degree of discretion and professionalism when handling sensitive or confidential information
Proactive, solutions-oriented mindset with a strong sense of ownership

Nice To Haves

Experience supporting C-Suite or senior leadership in a fast-paced environment
Familiarity with travel booking platforms and expense tools
Experience in the fitness, wellness, retail, or hospitality industry

Responsibilities

Manage calendars for your assigned executives in Google Calendar, including scheduling, prioritization, and real-time adjustments
Coordinate purposeful travel itineraries for supported executives, including flights, accommodations, and ground transportation as needed
Secure materials and briefings for key meetings as directed by your assigned C-suite team members when applicable
Attend meetings on behalf of or alongside supported executives; accurately capture meeting notes including decisions, discussion highlights, and action items
Support follow-up tracking for weekly Steering Team meetings and quarterly Business Review meetings as needed
Assist in planning and executing company events including retreats, leadership offsites, parties, and large-group functions
Assist in coordinating logistics for recurring leadership meetings, including travel, catering, venue setup, and materials
Assist the Executive Administrator in managing and executing logistics for quarterly Board Meetings
Assist with setup for weekly Steering Team meetings and monthly Full Company meetings
Create a warm, professional first impression for all team members and visitors to HQ
Be a cultural ambassador for HQ and in representation of the executives you support to employees, clients and our community
Take on special projects and administrative tasks as assigned by the Executive Administrator or supported executives
Provides support to additional executives as business needs arise