ASSISTANT ADMINISTRATOR

Cook County•Chicago, IL

9d•Onsite

About The Position

The Assistant Administrator for Cook County Health (CCH) will provide administrative coordination, and management support, facilitation, and review in the clinical, business, and financial activities of operational and facilities departments. Works with CCH entities, clinical areas and support departments/units to develop and implement policies and procedures, short-range and long-range goals, objectives and plans. Provides assistance to leadership of system-wide operational department managers, directors and officers that will enroll support, create ownership of goals, and encourage active participation in decisions that impact the hospital. Develops and maintains positive relations with clinical and administrative areas throughout CCH as well as the community leaders. Maintains access to data and files to ensure all aspects of the CCH are in compliance with federal, state, and local regulations and compliance with licensing and accreditation standards.

Requirements

Bachelor's degree from accredited college or university, is required (Official transcripts are required at time of interview)
Seven (7) years of experience working directly for an executive or corporate officer, is required
Three (3) years of experience in preparing and consolidating budgets for multiple departments, is required
Prior experience in an administrative capacity within a Healthcare or Hospital setting, is required
Prior experience with personnel administration, i.e. maintaining department FMLA and leave records, maintaining compliance training schedules, tracking performance review schedules, maintaining and updating job description library, policy manuals, etc, is required
Prior experience collecting data and preparing reports with financial or statistical information, is required
Prior experience in project management with responsibility for tracking timetables and project status, is required
Prior experience dealing with employees at all levels of the organization, is required
Advanced proficiency in Microsoft Office including Word, Excel,and PowerPoint, is required. (MS Office testing will be administered, 70% minimum proficiency rate is required)

Nice To Haves

Master's degree from an accredited college or university is preferred
Prior experience in a supervisor capacity is preferred

Responsibilities

Participates and assist in planning, organization, controlling, and review of activities to ensure standards are consistently followed
Ensure all operational personnel complete required training and development activities
Monitor and disseminate operational/environmental metrics/scorecard and develop resolution plans by working closely with administrative, clinical and support department managers/directors.
Monitors and evaluates department budgets and expenditures and revenues. Explores and evaluates expense control opportunities and cost saving methods in cooperation with system leaders and County requirements
Assists clinical and support departments in development and of areas such as development of operational plans, achievement of strategic goals and priorities, achievement of affirmative action goals, long range financial and capital improvement plans, organizational development, and managerial effectiveness by providing technical assistance, organizational support, advice and counsel on procedures or protocols.
Provides business proposals and process improvement plans to the senior management on a variety of policy and procedural matters related to the effective administration systems and for new program development
Maintains a collaborative relationship with physicians, department providers, administrative, academic & research leaders regarding operational, marketing, and strategic issues.
Supervises a professional, technical and clerical staff, services as interim supervisor or on-call administrator
Coordinates the development, implementation and evaluation of a CCH’ strategic plan.
Responsible for the facilitation and coordination of multi-departmental issues, projects and concerns to ensure a comprehensive approach in managing hospital/clinical programs in the most effective and efficient way.
Conducts managerial and organizational review and studies. Reviews department organizational structure recommending reassignments or consolidations of functions as needed.
Maintain a thorough understanding of all elements of the financial reports. Provide guidance to the physician leadership in understanding and interpreting the reports.