Assistant Administrative Manager
About The Position
United Integrated Services (USA) Corp. was founded in Phoenix, Arizona in 2020. UIS is a U.S. subsidiary of United Integrated Services Co., Ltd. (UIS Taiwan) which was founded in Taiwan in 1982. UIS is a multidisciplinary engineering and construction company. We provide fully integrated design-build services to our clients in the high-technology industry for their manufacturing facility needs. Our scope of services includes engineering design, high-tech factory planning, and on-time equipment and material delivery in which clean-room systems, HVAC, electrical systems, and tool hook-up, are all vital parts in need of total coordination. Summary: The Assistant Administrative Manager supports the Administrative Services function and assists in coordinating corporate administration, office operations, and cross-departmental projects. This role works closely with the Administrative Manager to ensure efficient internal operations, compliance with company policies, and effective communication across departments.
Requirements
- Bachelor’s degree in business administration, Management, or related field.
- 5+ years of experience in administrative operations, office management, or corporate administration.
- Strong organizational and coordination skills.
- Ability to manage multiple tasks and work across departments.
- Strong written and verbal communication skills.
- Seek supplemental technical knowledge through self-initiative.
- Communicate effectively and courteously both orally and in writing to customer requests on the phone and in person.
- Proficient in all Microsoft Office Suite products (Word, PowerPoint, Excel, Outlook, Teams), and knowledge of Smartsheet is a plus.
- Ability to effectively prioritize responsibilities depending on project needs.
- Excellent organizational and time management skills.
- Ability to develop and maintain successful relationships with all levels of employees, clients, and subcontractors.
- Must be able to work under pressure and meet deadlines while maintaining a professional attitude.
- Excellent written, verbal, and interpersonal communication skills.
- Ability to work independently and with a team.
- Must have and maintain a valid driver’s license.
Nice To Haves
- Experience in construction, engineering, or project-based organizations.
- Bilingual in English and Mandarin.
- Experience supporting corporate administration or document control functions.
Responsibilities
- Assist in managing daily office administration and operational support.
- Coordinate office facilities, supplies, and vendor services.
- Support implementation of company administrative policies and procedures.
- Assist with preparation and organization of corporate documents and internal records.
- Support coordination of management meetings, reports, and internal communications.
- Maintain proper filing and record-keeping systems for corporate documentation.
- Act as a coordination point between administrative, IT, and project teams.
- Assist with internal process improvement initiatives.
- Support administrative aspects of company projects and initiatives.
- Assist in office facility management, maintenance coordination, and vendor relations.
- Support workplace safety and office compliance requirements.
- Assist the Administrative Manager in preparing reports, presentations, and internal documentation.
- Support special projects and administrative initiatives assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
