Administrative Assistant

Vibrant Ingredients • Lake Mary, FL

3h • Onsite

About The Position

We are a trusted partner to our customers when it comes to innovation and an industry leader in clean label ingredients, we are a true partner. We collaborate with our customers in ways that respect people and the environment. A commitment to Purely Better™ drives our innovation team to discover new, on trend solutions.

As an Administrative Assistant, they will support our corporate office in Lake Mary, Florida. This role provides administrative support to members of the Executive Leadership Team while helping ensure the smooth day-to-day operations of the corporate office.

This is an excellent opportunity for someone early in their administrative career who enjoys working in a collaborative, fast-paced environment and is eager to develop their skills supporting senior leaders and business operations.

Requirements

• 1–3 years of administrative, office support, or coordinator experience
• Strong organizational and time management skills
• Excellent communication and interpersonal abilities
• High attention to detail and strong problem-solving skills
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Professionalism and the ability to maintain confidentiality

Nice To Haves

• Associate degree in Business Administration or related field preferred

Responsibilities

• Provide administrative support to executives and the Senior Executive Assistant
• Assist with calendar management, meeting coordination, and scheduling logistics
• Coordinate conference rooms, meeting materials, and catering for internal meetings and events
• Help prepare presentations, reports, and spreadsheets using Microsoft Office tools
• Assist with travel arrangements including flights, hotels, and transportation
• Maintain organized filing systems and shared administrative documents
• Process expense reports and assist with administrative documentation
• Support office operations including ordering supplies and maintaining office organization
• Assist with employee events, office celebrations, and team activities
• Coordinate communication between executives and internal teams as needed
• Support special projects and company initiatives as assigned

Benefits

• Generous time off for vacations
• Paid Holidays
• 401(k) with company match
• Tuition reimbursement
• Medical/Dental/Vision
• Health & Wellness programs

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree