Assistant Accounts Payable Manager

Palmetto Clean Technology•Charlotte, NC

20d•Onsite

About The Position

We are seeking a highly motivated and detail-oriented Assistant AP Manager to join our dynamic team in the residential solar industry. The ideal candidate will have extensive experience managing high-volume AP operations, supporting and coaching team members, and ensuring the accurate and timely processing of invoices and payments. This role requires strong organizational skills, experience with milestone-based payments, and the ability to thrive in a fast-paced environment while maintaining a positive and efficient work culture.

Requirements

Bachelor’s degree in Accounting, Finance, or a related field
5+ years of progressive experience in Accounts Payable, with 2+ years in a managerial or supervisory role.
Strong understanding of month-end close processes, vendor management, and accruals.
Proficiency in banking and AP systems, particularly HSBC, JPM, BofA, Stampli, NetSuite, Navan, Tipalti preferred.
Strong analytical and problem-solving skills, with the ability to generate and interpret AP reports.
Exceptional attention to detail and accuracy, especially when managing large payments.
Excellent communication and leadership skills, with the ability to coach and support team members.
Ability to work collaboratively in a fast-paced, high-volume environment while maintaining efficiency and positivity.
Employment is contingent upon the successful completion of a background check.

Nice To Haves

Renewable energy industry experience is preferred but not required.

Responsibilities

Oversee and manage the end-to-end AP process, ensuring timely and accurate invoice processing in Stampli, NetSuite and Navan.
Manage and strengthen vendor relationships, ensuring timely communication and resolution of discrepancies.
Handle high-volume payments ($100M+ monthly), including milestone-based payments, with precision and compliance.
Oversee AP aging reports, ensuring timely resolution of outstanding invoices.
Ensure proper coding, approval workflows, and payment processes align with company policies.
Ensure timely and accurate month-end accruals and reconciliation processes for financial reporting.
Review and analyze AP-related journal entries and GL reconciliations.
Assist in internal and external audits, providing necessary documentation and explanations related to AP transactions.
Collaborate with accounting and finance teams to ensure accurate financial reporting.
Identify and implement process improvements and automation initiatives to increase efficiency and accuracy in AP operations.
Generate ad hoc reports and pull detailed AP-related data as requested.
Work with IT and finance teams to optimize AP system functionality and enhance reporting capabilities.
Analyze AP trends, payment cycles, and vendor performance to recommend cost-saving opportunities.
Provide leadership, support, and coaching to the AP team to enhance their skills and performance.
Foster a positive, high-performance work culture to ensure the team meets its goals and deadlines.
Train and mentor AP staff on best practices, compliance standards, and system optimizations.
Lead AP team meetings, ensuring alignment on priorities and continuous learning.