Assistant Accountant III (Remote)

Military, Veterans and Diverse Job Seekers•San Diego, CA

20d•Remote

About The Position

This position is primarily remote, but may be required to come to campus occasionally for business needs, such as depositing checks or in-person team meetings. Primary Duties & Responsibilities Accounting/Financial Systems (Workday) Initiates/reviews for approval purchasing transactions, maintaining paperless documentation for each. Reviews all purchases for appropriate grant or university funding allocations & correct budget coding. Reviews procurement card transactions for university compliance; code for accurate budget reporting) for all cardholders. Alerts cardholders of prohibited practices/purchases; resolve by cardholder reimbursement deposit. Finishes review for approval. Processes spend authorizations; reviews supporting documentation and submits approval-ready travel expense reports on a timely basis per university/funding agency guidelines. Processes internal and external invoices. Reviews reimbursement requests for appropriate grant/university funding allocation & budget coding. Advises on compliance issues & resolve, prior to processing. Marketplace Enters requisitions into the Marketplace purchasing system and monitor purchasing process. Budget Works closely with academic unit leadership on annual budget process and requests. Provides entry and reconciliation support for annual budget process. Monitors account balances, maintains open encumbrances, process journals and budget amendments. Completes year-end financial closing procedures. Human Resources/Payroll Coordinates with payroll representative to ensure accurate onboarding; biweekly, monthly, and stipend payments; review payroll distributions. General Reporting Prepares accounting, financial, and budget reports as needed for academic units and central offices. May assist faculty and departments with post-award grant reporting and reconciliation duties. Performs other duties as assigned.

Requirements

High school diploma or equivalent high school certification with a minimum of sixty semester hours of college including twelve hours of accounting; or high school plus three years experience in administrative and accounting support positions.

Nice To Haves

College coursework and three years of related experience.
Mastery of Microsoft Office (especially Excel).
Analytical skills.
Exceptional verbal and written communications.
Strong service orientation, innovative thinker and knowledge of accounting.

Responsibilities

Initiates/reviews for approval purchasing transactions, maintaining paperless documentation for each.
Reviews all purchases for appropriate grant or university funding allocations & correct budget coding.
Reviews procurement card transactions for university compliance; code for accurate budget reporting) for all cardholders.
Alerts cardholders of prohibited practices/purchases; resolve by cardholder reimbursement deposit.
Processes spend authorizations; reviews supporting documentation and submits approval-ready travel expense reports on a timely basis per university/funding agency guidelines.
Processes internal and external invoices.
Reviews reimbursement requests for appropriate grant/university funding allocation & budget coding.
Advises on compliance issues & resolve, prior to processing.
Enters requisitions into the Marketplace purchasing system and monitor purchasing process.
Works closely with academic unit leadership on annual budget process and requests.
Provides entry and reconciliation support for annual budget process.
Monitors account balances, maintains open encumbrances, process journals and budget amendments.
Completes year-end financial closing procedures.
Coordinates with payroll representative to ensure accurate onboarding; biweekly, monthly, and stipend payments; review payroll distributions.
Prepares accounting, financial, and budget reports as needed for academic units and central offices.
May assist faculty and departments with post-award grant reporting and reconciliation duties.
Performs other duties as assigned.