GCA Services Group-posted 9 months ago
Full-time
Kingston, GA
Administrative and Support Services

The Assistant Account Manager provides administrative and operational support to the Account Manager in coordinating day-to-day maintenance and facility operations across the campus. This role ensures smooth workflow, communication, and execution of maintenance tasks, preventative programs, and compliance with facility standards.

  • Assist in scheduling and tracking preventive maintenance activities and service requests using CMMS (Asset Essentials).
  • Prepare and update reports, work orders, and documentation to support site inspections, repairs, and project timelines.
  • Support budget tracking, invoice processing, and vendor communication for supplies, services, and construction projects.
  • Coordinate internal team schedules, meetings, and communications; relay site updates to ABM leadership and client contacts.
  • Maintain updated logs of safety inspections, facility conditions, and work order resolutions.
  • Assist with bid preparation, cost estimate support, and review of vendor or contractor proposals.
  • Help manage inventory of tools, supplies, and facility equipment.
  • Provide administrative assistance with performance reviews, training coordination, and team communications.
  • Help ensure compliance with safety procedures and quality standards across all facility-related work.
  • Associate's degree preferred or equivalent experience in facility management, construction, or administrative support.
  • Valid Driver's License
  • Minimum 2-3 years supporting facility operations, maintenance services, or administrative project coordination.
  • Proficient in Microsoft Office Suite (especially Excel, Outlook, PowerPoint)
  • Experience with CMMS software (Asset Essentials preferred)
  • Strong organizational, communication, and multitasking skills
  • Bilingual Korean/Spanish a plus
  • Basic understanding of facility safety protocols
  • Basic understanding of facility systems (plumbing, HVAC, electrical) is a plus
  • Comprehensive benefits package
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