Assistant Account Executive

Reputation Partners•Chicago, IL

22d•Hybrid

About The Position

Reputation Partners is a national leader in corporate and business communications and public relations. Over 20 years, the agency has helped corporations, brands and other organizations build and protect their reputations via integrated and strategic communications disciplines. Our team is made up of first-rate media, content and digital communications professionals who create and execute proactive internal and external communications programs. Reputation Partners also has helped clients large and small to navigate challenges and risks in an ever-changing world. From cyber breaches to labor negotiations, our team advises, guides and supports companies during troubled times. If you are a smart, business-minded communicator seeking to tackle some of the most important challenges of our day and create programs that drive and protect businesses, then we want to hear from you. Learn more about our work by visiting http://www.reputationpartners.com Overall Expectations for All Professional Staff Assistant Account Executives, like all professional staff at Reputation Partners are expected to: Maintain a professional, positive and respectful attitude towards colleagues and clients Consistently produce high quality, error-free work Consistently meet deadlines, including allowing supervisors ample time to review materials prior to client deadlines Proactively volunteer for new work/assignments when workload is light Be available as needed for evening and/or weekend work when client deadlines require it Actively contribute ideas in team brainstorms (in person and via e-mail) Participate in team meetings by offering concise and relevant updates on client work and new business assignments Consistently and accurately track/record billable, new business and administrative hours on timesheets on a daily basis Read local and national newspapers daily, and read/watch relevant business media (including digital/social) regularly The Assistant Account Executive position is an exempt position. Assistant Account Executives primarily are responsible for the following responsibilities on a day-to-day basis. Other responsibilities and assignments may apply.

Requirements

Bachelor’s degree (Public Relations, Journalism, Communications, Advertising, or related field preferred)
0-2 years’ experience in PR, journalism or other communications function
Ability to write for a variety of media (including digital, social, etc.) and stakeholder audiences.
A strong understanding of social media and knowledge of paid social media campaigns
Excellent organizational skills
Detailed-oriented who can produce high-quality documents on tight deadlines with minimal supervision
Be knowledgeable beyond public relations and have a working knowledge of advertising and integrated marketing principles
Ability to work in our office in the Chicago Loop Monday - Thursday, with WFH option available on Friday.

Responsibilities

Coordinate client meetings
Develop meeting agendas
Prepare meeting materials for client/team members, etc.
Actively participate in client meetings/conference calls, and offering ideas and strategies to address client needs
Draft formal written reports setting forth action items and schedules/deadlines determined during client meetings/calls
Consistently and proactively provide updates and strategic thinking to team members on projects, including the status of ongoing projects and deadline-related projects, and areas for improvement
Take ownership of relationships with internal/external vendors (oversee media monitoring services, event planners and designers) to ensure projects are completed in a professional, timely and cost-effective manner
Ensure all deadlines are met by independently prioritizing action items and by “managing up” to ensure supervisor review and feedback in timely manner
Prepare invoice justifications
Use AI tools for appropriate work for efficiency and quality, following the guidelines of RP’s policies
Ability to generate strategic prompts in AI platform and apply AI-generated ideas into day-to-day tasks
Research and draft quality first drafts of documents, ensuring appropriate perspective, tone and style based on assessment of client needs.
Press releases
Media alerts
Fact sheets
Executive bios
Employee newsletter stories
Portions of award entries
Media coverage reports, including digital and social
Reporter/media briefing documents
Client activity reports
Complete award entries
Research analysis/summary reports
Substantive memos to clients
Correspondence from clients to media, influencers, employees, etc.
More advanced press releases, pitch angles, byline abstracts
Assist with the planning and execution of both organic and paid social media programs
Research and select appropriate reporters and publications/broadcast outlets for our client assignments
Develop and maintain media lists, ensuring they are up-to-date and contact information is correct
Identify and track relevant editorial calendar opportunities and present those opportunities to the account team well in advance of deadlines
Strategically share news releases and pitches and conduct rigorous follow-up discussions with reporters to garner interview opportunities for our clients
Regularly read and study target reporters’ bylines to understand their style and approach
Analyze reporter coverage/backgrounds and develop comprehensive media briefing documents for clients
Monitor media coverage of our clients and client’s competitors, including digital and social
Coordinate/facilitate media interviews
Awareness of generative AI tools (e.g., ChatGPT, Grammarly, Canva Magic Write)
Basic use of AI for proofreading, summarizing, or idea generation
Independently conduct comprehensive and thorough research to support clients and new business development efforts, including, but not limited to:
Collecting and analyzing historical media coverage of clients/prospects
Researching and identifying potential third parties (NGOs, academics, etc.) that may make ideal partners for our clients/prospects
Collecting and summarizing historical financial performance of clients/prospects (stock price, dividend, etc.)
Effectively use various research channels to collect needed information:
Cision/Universal
Factiva
Lexis-Nexis
Google/Yahoo! Finance
Demonstrate tenacity and creativity in locating needed/relevant information
Prepare thoughtful analysis of research by distilling information, summarizing key findings for team members, and making appropriate recommendations
Drill down and identify key themes from a large volume of information
Locate breaking news immediately on clients, their industries and their competitors using traditional means (e.g. Google News Alerts and more direct means (e.g. visiting competitors’ websites regularly and reading industry news daily)

Benefits

We offer a robust benefits package, including Blue Cross/Blue Shield Medical PPO, Principal Dental and Vision coverage, with an HRA; 401(k); generous PTO; FSA for medical, dependent care and parking/transit; employer-paid Lifestyle Spending Account (LSA) for wellness and employer-provided funds for medical FSA; Employer Assistance Program (EAP); Life and AD&D insurance including voluntary additional coverage available; professional development planning and support; and more.

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