Assistant 2, Medical Education Programs

University of New Mexico•Albuquerque, NM

25d•$19 - $25•Onsite

About The Position

The UNM Department of Psychiatry & Behavioral Sciences is seeking a Program Assistant 2 to support our Education Division. The Education Division of the Department administers the training programs of Psychiatry Residents, Psychiatry Fellowships, Psychology Interns, Medical Students, and Psychology Post-Docs. It is a very busy, dynamic atmosphere with a collaborative, hard-working and friendly team. The Medical Education Program Assistant 2 supports all aspects of the Psychiatry and Psychology Training Programs. The assistant will provide administrative support for the Medical Education Program Coordinator and Specialist, Program Director, and Vice Chair of Education and serve as first point of contact for psychiatry residents and faculty of the Education Division. Assistant will assist in planning, coordinating and implementing resident recruitment, orientation, graduation and other events. Job responsibilities include: organizing, coordinating, and managing regular Education events; recording and maintaining data of attendance for lectures and events; tracking, managing and entering resident and faculty evaluations; and creating, maintaining and editing didactic schedules. Position will compose, transcribe, edit and distribute correspondence, agendas and minutes for meetings; collect data and run reports; maintain files and distribute course materials; answer phones and respond to inquiries for the Education Division and provide support and back-up for other area functions. Will also record and report resident leave; manage education funds; coordinate travel and process reimbursements. Will hold and be responsible for a UNM purchasing card. The successful candidate will have excellent verbal and written communication skills and customer service skills, be a superb organizer and have exceptionally strong scheduling and computer/software skills. The Department of Psychiatry & Behavioral Sciences is a large, multi-division department within the UNM School of Medicine. We provide excellent, innovative education to residents, medical students, and health professionals; the highest quality mental health care to the citizens of New Mexico; and pursue outstanding multidisciplinary research that helps solve important health problems. Find out more here: https://hsc.unm.edu/medicine/departments/psychiatry/ See the Position Description for additional information.

Requirements

High school diploma or GED
at least 4 years of experience directly related to the duties and responsibilities specified
excellent verbal and written communication skills
customer service skills
superb organizer
exceptionally strong scheduling and computer/software skills

Nice To Haves

Adept on multiple computer software applications and confident learning new systems
Experience with complex scheduling, preferable in Outlook
Experience coordinating events, conferences, and/or educational programs
Excellence using MS Outlook, Excel, Teams, SmartSheet
Strong organizational skills, excellence in prioritizing tasks, and ability to handle multiple complex components of a program
Ability to work and complete tasks independently
Able to communicate effectively, professionally, inclusively and in a timely manner, both in writing and verbally
Demonstrated effectiveness working in a team environment and supporting fellow employees
Experience with and knowledge of UNM systems, software, policies and procedures
Experience with or knowledge of medical education

Responsibilities

organizing, coordinating, and managing regular Education events
recording and maintaining data of attendance for lectures and events
tracking, managing and entering resident and faculty evaluations
creating, maintaining and editing didactic schedules
compose, transcribe, edit and distribute correspondence, agendas and minutes for meetings
collect data and run reports
maintain files and distribute course materials
answer phones and respond to inquiries for the Education Division and provide support and back-up for other area functions
record and report resident leave
manage education funds
coordinate travel and process reimbursements
hold and be responsible for a UNM purchasing card
assist in planning, coordinating and implementing resident recruitment, orientation, graduation and other events