Asset Production Coordinator

Avispa Technology•Miami, FL

43d•Onsite

About The Position

A leading digital streaming network seeks a highly organized and detail-oriented Asset Production Coordinator to support the intake, management, tracking, and delivery of creative and media assets across multiple platforms. This role is ideal for someone who thrives in a high-energy, fast-paced production environment, has exceptional attention to detail, and is comfortable handling heavy data entry and asset workflows with accuracy and efficiency. The Asset Production Coordinator will serve as a key operational partner to production, creative, and distribution teams, ensuring assets are properly logged, versioned, tracked, and delivered on time.

Requirements

2–4 years of experience in production coordination, asset management, media operations, or a related role.
Proven experience with heavy data entry and maintaining accuracy under tight deadlines.
Proficient in Airtable, trackers, and asset management or database systems.
Strong organizational skills with the ability to manage multiple projects simultaneously.
Excellent written and verbal communication skills.
High attention to detail and ability to follow established processes and specifications.
Comfortable working in a high-energy, fast-paced environment with frequent changes.
Strong problem-solving skills and proactive mindset.
Ability to work collaboratively while also being self-directed.

Nice To Haves

Experience with Frame.io, and other content management platforms preferred.
Background in media, entertainment, marketing, or creative production environments preferred.
Familiarity with file delivery workflows, versioning, and quality control processes preferred.

Responsibilities

Manage end-to-end asset intake, tracking, organization, and delivery across multiple projects.
Perform high-volume, high-accuracy data entry into asset request, management systems and trackers.
Maintain asset metadata, naming conventions, version control, and status updates.
Coordinate asset deliveries to internal teams and external partners, ensuring deadlines and specifications are met.
Monitor production schedules and flag risks, discrepancies, or missing materials proactively.
Communicate clearly and consistently with stakeholders regarding asset status, updates, and requirements.
Support quality control by validating file formats, specs, and completeness prior to delivery.
Maintain organized documentation, trackers, and reports to support production visibility.
Adapt quickly to shifting priorities in a fast-moving, high-pressure environment.
Collaborate cross-functionally with production, creative, operations, and technical teams.