Asset Management Support Specialist

Pinellas County Government • Clearwater, FL

5d • Hybrid

About The Position

Performs highly responsible specialized administrative and technical work requiring planning and coordination of Public Works Department information system and data/records management activities related to project management, while assuring compliance with organization directives, regulations, and respective business plans; conducts research and data entry into organizational databases; assists with project administrative tasks.

Requirements

• Experience: Analysis and management of information systems and operational business requirements in an organization, department, or major subordinate organization.
• Degree: Management information systems, information technology, business administration/analytics, public administration, or related field.
• At least 4 years’ experience as described above.
• Associate’s degree and at least 2 years’ experience as described above.
• Bachelor’s or higher-level degree and some experience as described above.
• An equivalent combination of training and experience.
• Assignment to work a variety of work schedules including compulsory work periods in special, emergency, and/or disaster situations.
• Knowledge of agency or department operations and subject matter area of assignment.
• Knowledge of office automation and word processing software.
• Knowledge of data research and analysis techniques, methods, and processes.
• Knowledge and ability to troubleshoot and resolve business problems.
• Skill in verbal and written communication, and interpretation of instructions or information.
• Ability to apply computer applications and software.
• Ability to develop and update procedure and operational manuals.
• Excellent organizational skills, including scheduling, tracking, and documentation
• Ability to utilize specialized software, such as GIS and SharePoint, to conduct project data entry.
• Ability to perform technical computations and analyses, generate reports, sort and categorize data, and produce reports using multiple software applications
• Ability to establish and maintain effective working relationships with superiors, employees, and others.
• Ability to create and maintain detailed records, including taking meeting minutes.

Responsibilities

• Produce reports for staff and management using a variety of software applications such as Arc GIS, Cityworks, or Excel.
• Map approved projects in GIS and conduct ongoing map updates.
• Provide project management information system (PMIS) data entry assistance.
• Assist project managers with project background research.
• Coordinate with Project Management Office (PMO) team to help ensure project schedules and status reports are updated.
• Assist with project closeout procedures, including asset onboarding/decommissioning into GIS/CityWorks and records management.
• Assist with Flood Resiliency Tool (FRT) and Sea Level Impact Projection (SLIP) Tool reports/submittals.
• Help with project management tracking and documentation, such as routing consultant performance reviews through the Adobe sign process, tracking their completion, and filing the signed versions.
• Assist with project administrative tasks, such as scheduling project meetings and taking meeting minutes, when needed
• Help with Purchase Order (PO)/annual replacement PO requests, as needed.
• Coordinate with the GIS team to publish and maintain map services, such as the flood vulnerability assessment data/viewer.
• Help with data reconciliation between Project Management Information System (PMIS) and the Power BI dashboards or other reports.
• Assist with updates to Project Management (PM) resources and tools, including PMIS, PM Hub, PM Handbook, PM Resource Library, etc.
• Solicit “lessons learned” through facilitating project retrospective meetings and documents the results
• May lead teams and provide leadership on specific assignments.
• May perform a wide range of associated and related work with coordination or special projects, such as: analysis, report preparation, program planning, research, change initiatives, and group presentations.
• Perform other related duties as assigned.

Benefits

• Comprehensive Benefits Package: Enjoy affordable medical, dental, vision, life insurance, flexible spending accounts, and more that meet the needs of you and your family.
• Florida Retirement System (FRS): Secure your financial future with a robust retirement plan that gives you peace of mind as you plan for tomorrow.
• Generous leave time: Take advantage of time off to recharge and enjoy life outside of work.
• Wellness Program: Access to county gyms 24/7 and wellness programs as part of our commitment to employee wellness.
• Deferred compensation: Build your savings and plan for the future with flexible deferred compensation options tailored to your financial goals.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 501-1,000 employees