Asset Management Reporting Specialist

TX-HHSC-DSHS-DFPS • Austin, TX

9d • Onsite

About The Position

Asset Management Reporting Specialist under the supervision of the Health and Human Services (HHS) Asset Management Office program directors: Performs advanced (senior level) inventory work. Work involves overseeing asset management reporting responsibilities and operations. Ensuring compliance with established reporting requirements, loss prevention controls, and procedures. May assign and/or supervise the work of others. Maintains records on the State Property Accounting System (SPA) and Health and Human Services Centralized Accounting and Payroll Personnel System (CAPPS) Financials. Reviews SPA reports, HHS CAPPS Financials, and Inventory system reports to ensure data is in sync. Assists with leading and overseeing statewide inventory collaborators during inventory events and coordinate with AMO personnel on inventory status. Maintains digital and physical asset management files. Assists, coordinates, and monitors various areas conducting agency-wide annual inventory and reconciliation. Manages physical inventory results records to ensure record retention and completion. Assists with training on CAPPS asset management modules and program reports. Works under limited supervision, with moderate latitude for the use of initiative and independent judgment.

Requirements

• Experiece in property accounting and inventory management.
• Experiece of asset controls, policies, and procedures.
• Experiece of automated inventory-control, purchasing, requisitioning, and accounting systems.
• Experiece of inventory and stock control and record keeping.
• Skill in customer service.
• Skill in problem solving and attention to detail.
• Skill in using a computer and applicable Microsoft Office suite software.
• Ability to effectively communicate both verbally and in writing.
• Ability to maintain effective relationships with internal and external customers and employees.
• Ability to review asset management operations for compliance.
• Ability to maintain a predictable work schedule.
• Ability to maintain automated and hard copy filing systems
• Ability to assign and/or supervise work of others.
• Experience with Asset Management, or and related inventory control in a support services role.
• Experience working on a computer.
• Graduation from a standard senior high school or equivalent.
• Experience processing, running, and analyzing reports.
• Intermediate experience in Excel including beyond basic data entry to include skills such as but not limited to VLOOKUP and SUMIF functions, creating pivot tables, applying conditional formatting and performing data validation.

Responsibilities

• Monitor, maintain and process daily, weekly, quarterly, and monthly asset management reports.
• Monitor and maintain the CAPPS Asset Management Module and Comptroller's State Property Accounting System (SPA).
• Reviews, assigns, and monitors completion of work tasks produced by asset management reports.
• Assists in development of inventory control program guidelines and policies.
• Conduct spot checks and reconciliation on assigned state office locations within AMO established due dates.
• Coordinates, schedules, and conducts agency wide annual inventory. Conducts inventory at assigned state office facilities and mail codes within established due dates. Completes agency annual inventory reconciliation within established due dates. Assists in reconciling inventory records with asset accounting records and resolves inventory reporting discrepancies.
• Is helpful to internal and external customers who require assistance with questions concerning asset management functions and/or policies and procedures.
• Adheres to policies and procedures of the Health and Human Services Commission and Asset Management Office. Contributes in a positive manner as a team member of the Asset Management Office.

Benefits

• comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees