Asset Coordinator

Clair Global Corporation•West Allis, WI

About The Position

The Asset Coordinator is responsible for procuring subrental equipment lists, advising on pricing and substitutions with Operations, and developing strong vendor relationships. This role includes conducting pricing audits and notifying when inventory levels are low to initiate warehouse checks. A successful Asset Coordinator is an effective communicator, highly organized, and has a strong grasp of fiscal responsibility.

Requirements

Five (5) years' experience in production entertainment industry
Deep knowledge and understanding of company's lighting and rigging inventory
Ability to work in high stress environment with tight deadlines
Availability outside of normal business hours
High school diploma or equivalent
Excellent written and verbal communication skills
Organized and able to keep files up to date
Critical thinking: ability to organize, prioritize, and perform effectively under stressful situations
Works well with timelines and deadlines
Self-motivated and passionate with the ability to work in a fast-paced environment
Professional interaction: tactful, positive, and an effective communicator, both verbally and in writing
Maintain a professional attitude, appearance, patience, effective communication, and strong work ethic

Responsibilities

Assist the Operations team with financial forecasting for bids to ensure they stay within budget, based on current market conditions and gear availability
Facilitate internal gear transfers and provide recommendations for scheduling Boomerang Trucks
Ensure that sub-rentals are arranged and accurately entered in the production inventory software to reflect overall availability and costs
Help identify gear transitions between shows and support in detecting and resolving gear shortages
Create purchase orders for sub-rentals to submit to vendors and reconcile invoices
Ensure that appropriate transportation is ordered, and vehicles/freight are properly scheduled for all sub-rentals, in coordination with the Transportation Manager
Build and maintain relationships with rental vendors and manufacturers
Generate reports on frequently transferred and sub-rental items to recommend capital improvements to the Operations Manager
Collaborate with other Asset Coordinators to expand company's sub-rental network
Stay informed about the latest and upcoming technology and equipment releases
Will serve as the primary contact for lighting, rigging and heavy equipment sub-rentals, and assist other Asset Coordinators with staging, backline, video, and miscellaneous site needs as demand fluctuates.
Create and maintain a sub-vendor catalog for cross-rentals
Available for emergency calls to address broken gear and develop a strategy for on-site replacements