ASC Surgery Scheduler

Solaris Health Holdings LLC•Spokane, WA

13d

About The Position

The ASC Surgery Scheduler schedules and preauthorizes surgeries and specialized procedures for the physician/medical practice including the scheduling of follow up appointments in the office. Scheduler reviews pre-op tests required, medications, allergies, and medical history with patient. Understands insurances and manages pre-certifications required for obtaining benefits. The Surgical Scheduler must be able to respond to both written and oral correspondence regarding scheduling changes/cancellations in a timely, accurate manner. Scheduler will multitask and handle obstacles with outstanding customer service skills.

Requirements

Knowledge of medical terminology and coding.
Knowledge of governmental regulations and compliance requirements.
Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Skill in using computer programs and applications including Microsoft Office. Knowledge in healthcare systems operations such as EMR.
Ability to multi-task with accuracy.
Ability to make decisions based on situation review and data compiled.
Customer-oriented with ability to remain calm in difficult situations.
Ability to work with other team members and patients in a courteous and cooperative manner.
Delivers exceptional patient service throughout all interactions.
Complies with HIPAA regulations for patient confidentiality.
Complies with all health and safety policies of the organization.
High School Diploma or equivalent required.
Minimum of one year scheduling experience in a surgery center and/or medical office setting.
Occasionally travel for coverage at another location.

Responsibilities

Schedules office, surgery centers and hospital based medical procedures, for patients with appropriate provider and time/location slot, utilizing appropriate scheduling code.
Pre-authorizes surgeries through insurance companies and schedules procedures at the designated facility and accurately enters information into the scheduling system.
Maintains a surgical log for statistical analysis.
Provides pre-surgical packets to patients confirming date and pre-operative instructions.
Responsible for coordinating with the surgical facilities for any special equipment or personnel needed for the surgery.
Ensures all pre-operative labs are ordered, tracked for completion and scanned correctly into the patient’s electronic medical record.
Effectively utilizes clinical knowledge when determining if appointment is consistent with the diagnosis/indications indicated by the provider.
Responsible for auditing the automated phone system each day to ensure the call information has been correctly changed and the phone call schedules changed if necessary.
Verifies and re-verifies scheduling for accuracy before schedules are published.
Interfaces with appropriate surgery center and hospital staff to ensure a cohesive working relationship in providing patient care services.
Must treat our patients and our referring physicians with the utmost courtesy and respect whether in person or on the phone.
Maintains patient confidentiality.
Performs other position related duties as assigned.
Employees shall adhere to high standards of ethical conduct and will comply with and assist in complying with all applicable laws and regulations. This will include and not be limited to following the Solaris Health Code of Conduct and all Solaris Health and Affiliated Practice policies and procedures; maintaining the confidentiality of patients' protected health information in compliance with the Health Insurance Portability and Accountability Act (HIPAA); immediately reporting any suspected concerns and/or violations to a supervisor and/or the Compliance Department; and the timely completion the Annual Compliance Training.