ASAP2TEACH Program Administrative Associate V

Texas A&M•San Antonio, TX

About The Position

The ASAP2TEACH Program Administrative Associate V is responsible for maintaining office records including faculty and student files, purchasing, and budgeting; travel requests and vouchers; grant data, and faculty related information. The administrative assistant performs other activities as needed including preparing travel requests and vouchers; preparing workload reports; placing supply orders; assisting business partners or stakeholders; taking meeting minutes; and compiling reports that may be required by university grant administration or external agencies This is a grant funded position. Grant funded positions are time-limited and are contingent upon sufficient grant funding.

Requirements

High school diploma or higher in related field.
Five (5) years of related experience.
Knowledge of word processing, spreadsheet, and database applications.
Knowledge of accounting and budgeting for the department.
Ability to multitask and work cooperatively with others.
Excellent written communication, analytical, interpersonal, and organizational skills.
Ability to work in a high-stress environment.
Ability to work with sensitive information and maintain confidentiality.
Ability to work independently once given a project.

Responsibilities

Maintains records related to the activities of the grant.
Budgetary Processes.
Screens calls and make appointments for the Project Director.
Handles correspondence and prepares reports.
Maintains office equipment and assists in acquiring supplies.
Maintains active files and assists in the processing of related program information.
Assists with correspondence and maintenance of hiring files.
Assists in the preparation of travel requests and vouchers.
Prepares workload reports.
Verifies schedules.
Performs other duties as assigned.