Arts Coordinator - Buffalo Academy for Visual and Performing Arts School #192 RB# 25-308

Buffalo Public Schools•Buffalo, NY

About The Position

The Superintendent of Schools, Dr. Pascal Mubenga, is interested in receiving applications from qualified candidates for the position of: ARTS COORDINATOR 2025-2026 SCHOOL YEAR BUFFALO ACADEMY FOR VISUAL AND PERFORMING ARTS SCHOOL #192

Requirements

Candidates must hold a valid New York State teaching certificate.

Nice To Haves

Candidates with experience in an urban school district are preferred.
The ideal candidate will have hands-on training with, but not limited to, maintaining performance spaces, technical theatre expertise in preparation for arts related events as well as supporting the production team.
Candidates should be knowledgeable in public relations, community outreach, and district-based platforms such as Schoology, websites and so forth.

Responsibilities

Administer Calendar Functions-Development, Scheduling, Coordinating District Accountability and Liaison Producer/Events Management Additional Administer Calendar Functions-Development, Scheduling, Coordinating
Responsible for implementing and maintaining the production/building events calendar, which includes coordinating all performance space reservations.
Allow for equity, cross curricular planning, facilitate production meetings for the many events that are planned within the year.
Organize, maintain and distribute production postings.
Securing Rights and Royalties for major productions.
Responsible for publicity, advertisements, press releases such as playbills, posters, visual art invitations and ticket sales.
Coordinating community relations and partnerships liaison, along with reaching out to BPS staff and coordinators to secure audience members for our school-time matinees.
Assist with faculty to coordinate district, class or department filed trips.
Support faculty with necessary forms, dates, times, bussing and coverage for field trips.
Promoting school events and productions through district announcement emails.
Publish a weekly bulletin which outlines the current week's events and upcoming events.
Prepare production space calendar, coordination, and supervision of all major productions/events, special activities, or district and community events.
Manage all performance spaces, from technical needs such as allocating funds for updating equipment, equipment maintenance, and replacing consumable essentials.
Maintaining the district magnet and community funds allotted to our school programs.
Advise, and submit appropriate documentation of extracurricular clubs and teams (senior class, yearbook, music, theatre) each year; varies to accommodate our school community.
Ensure employees are trained in the policies and procedures of the performance spaces so that they may appropriately represent the school community and the district.
Maintaining high quality and standards of district policies and procedures when coordinating employees who are hired to perform duties, work or perform on the Arts Academy Campus.
Ensure and oversee Buffalo Public Schools policies and procedures are followed.
Maintain school-based production budget and accounts, all production budgetary needs, overtime approval, security reservations, purchase orders, field trips, securing guest artists, extra-curricular bussing.
Ability to produce a high caliber production from start to finish.
Supporting and collaboration with the technical theatre department to ensure supplies are secured, props are available and necessary materials are available.
Recruit, hire, train, schedule and supervise support staff including but not limited to technicians, set workers, subcontractors, and student workers. This includes authorizing and approving all personnel timesheets.
Coordinate event staffing, security requests, building availability, and communication with the school engineering staff.
At the conclusion of each show a post-production meeting will be conducted and facilitation to gain feedback from each department to help support our next production.
Maintain inventory and equipment condition, oversees supply orders.
Organize technical equipment, recommend specific and secure functional equipment storage locations.
Provide technical support to increase the efficacy and safe operations of the facilities.
Implement and maintain communication and coordination with the school faculty, staff, and community partners to promote school and community activities/events.
Carry through and maintains communication and coordination with the school faculty and staff to identify resources and plan for guest artists.
Advise, coordinate, and supervise special activities, productions, and events which are held in our building space. Such as but not limited to productions, assemblies, awards ceremonies, and guest artists.
Facilitate and supervise facility use by community partners.
Performs other such duties and assumes other responsibilities as may be assigned or arise due to the nature of the position
Coordinate the technical demands of events as needed by the school community into the overall schedule. This includes providing technical support for school-based programs such as but not limited to; Convocation, Class Speakers, Assemblies, Orientation Nights, Departmental Award Ceremonies, and High School Graduation Ceremonies.
This position has many hours of preparation and events that fall outside of the regular school operations times. Availability on weekends and evenings is a necessity in order for the school to run appropriately, whereas this requires the arts coordinator to be available. Much time is devoted to preparation and managing events during weekend and evening hours.