Artist Liaison Internship

Music @ Menlo • Atherton, CA

19d • $17 • Onsite

About The Position

Music@Menlo is currently seeking a mature, reliable Artist Liaison Intern for its 2026 summer festival. The Artist Liaison Intern will work closely with festival staff to coordinate logistics for performing artists and lecturers and Chamber Music Institute students, including travel, housing, local transportation, and scheduling. The Artist Liaison Intern’s main role will be to serve as the primary point of contact for artists during working hours and ensure their overall comfort. Starting and ending dates for onsite activities are July 6 through August 10, 2026. The Artist Liaison reports to the General Manager and Artistic Administration Manager

Requirements

• Must be able to manage a large workload over a short period of time
• Strong writing, analytical, organizational and interpersonal skills
• Impeccable attention to detail
• Positive energy and willingness to pitch in and be a team player wherever needed; flexibility with working with different personalities and work styles
• Willingness, availability, energy and stamina to work long days and evenings
• Ability to multi-task efficiently and have a high regard for professionalism and discretion in presentation and communication
• Ability to remain calm and pleasant in a fast-paced environment, as well as make good decisions quickly

Nice To Haves

• Prior experience working in artist services or for a performing arts organization or large scale event or festival
• Knowledge of classical music and ability to read music is preferred, but not required
• Knowledge of the Atherton/Menlo Park/Palo Alto area, including all area airports is helpful

Responsibilities

• Assist artists with travel arrangements, rental car reservations, and travel changes as applicable
• Compile and track all travel and housing related information and input into master schedule with complete accuracy
• Communicate all necessary travel and housing details (including home host information, driving directions, maps, schedules, airport pick-up procedures, etc.) to artists
• Provide artists with information to all social events; coordinate artists’ transportation logistics to and from post-concert parties and dinners as necessary
• Assist Development team with compiling artist RSVPs to all social events
• Assist in maintaining artist greenroom hospitality
• Assist with creating, distributing and updating individual artists’ schedules
• Create welcome packets for artists and distribute artist welcome gifts
• Update travel/housing spreadsheets to maintain accurate records
• Manage artist’s complimentary ticket requests
• Acquire, copy, distribute and collect music as needed
• Collect and properly submit travel reimbursement forms and receipts
• Work with PR team and Artistic Administrator to facilitate artist interviews as needed
• Other duties may be assigned to ensure the overall comfort of festival artists.

Benefits

• generous benefits package for the duration of their assignment, starting in the month following date-of hire, including comprehensive group insurance plans, retirement plan with exceptional employer contributions, and lunch on site during the festival
• On-the-job training and hands-on experience working with the organization’s staff in a professional, supportive environment
• A broad perspective on the many components that form an internationally renowned classical music festival
• Free tickets to select performances, subject to availability and schedule demands
• Career development assistance
• College credit, work study, independent study, and/or cooperative learning programs may be available through your college or university

What This Job Offers

• Job Type: Full-time
• Career Level: Intern
• Education Level: No Education Listed