Art Transport Coordinator - Operations (Temporary)

Christie's•New York, NY

3d•$22 - $24

About The Position

The Company Christie’s, the world’s largest Art Business, is an incredibly exciting & enriching place to begin or develop your career. Whether you work within one of our Specialist Art Departments or in our more Operations-focused teams, we are all working together with one common goal in mind: to continue the success of this 250 year old company, steeped in history, bringing constant innovation whilst not forgetting our age old values – Passionate Expertise, Exceptional Client Service, Teamwork, Integrity, Business Judgement & Innovation. Colleagues across all departments are truly passionate about what they do, and it is constantly inspiring to work with industry leaders across all segments of the business. Why this role matters The successful candidate will join the Christie’s Art Transport team and be responsible for processing and organizing incoming invoices related to Art Transport and arranging transport of pre-sale property. How you'll make an impact Organizing all incoming invoices related to Art Transport to ensure timely payment. Management of invoice processing systems shared between Accounts Payable and Art Transport. Work with department Admins and Shipping Coordinators to resolve invoice issues. Verify vendor accounts by reconciling monthly statements and related transactions. Daily communication with Accounts Payable. Procure packing and transportation services from our partner vendors and present transport options and cost for internal and external clients as needed. Build and maintain relationships with Specialist Art Departments to best understand property requirements, sales volumes and issue resolution. Work closely with the Pre-Sale Team to deliver an integrated, consistent and exceptional client experience. Monitor and execute quote requests in a timely manner in line with established service levels. Monitor the progress of shipments, working with vendors to troubleshoot and rectify problems in a timely manner and ensuring that interested parties are apprised of the status of the shipment. Liaise with the Shipping Managers to provide input on shippers’ performance and maintenance of service level requirements and KPIs. Ship in compliance with all applicable laws and regulations. Ensure the timely collection of invoices and payment to appropriate shipping and external services vendors. Execution of Ad Hoc projects based on department needs.

Requirements

Bachelor’s degree preferred or relevant work experience
A minimum one years’ experience in an Accounts Payable or assistant role in high-paced environment
Excellent interpersonal skills, including superior written and spoken communication.
Ability to remain composed and professional in stressful situations.
Demonstrated ability to multi-task and prioritize.
Strong follow-up skills with attention to detail.
Proficient in Microsoft Excel and strong knowledge of Microsoft Outlook, Word and PowerPoint.

Responsibilities

Organizing all incoming invoices related to Art Transport to ensure timely payment.
Management of invoice processing systems shared between Accounts Payable and Art Transport.
Work with department Admins and Shipping Coordinators to resolve invoice issues.
Verify vendor accounts by reconciling monthly statements and related transactions.
Daily communication with Accounts Payable.
Procure packing and transportation services from our partner vendors and present transport options and cost for internal and external clients as needed.
Build and maintain relationships with Specialist Art Departments to best understand property requirements, sales volumes and issue resolution.
Work closely with the Pre-Sale Team to deliver an integrated, consistent and exceptional client experience.
Monitor and execute quote requests in a timely manner in line with established service levels.
Monitor the progress of shipments, working with vendors to troubleshoot and rectify problems in a timely manner and ensuring that interested parties are apprised of the status of the shipment.
Liaise with the Shipping Managers to provide input on shippers’ performance and maintenance of service level requirements and KPIs.
Ship in compliance with all applicable laws and regulations.
Ensure the timely collection of invoices and payment to appropriate shipping and external services vendors.
Execution of Ad Hoc projects based on department needs.