Area Manager

Cabanas Law Firm•Miami, FL

7d•$65,000 - $75,000•Onsite

About The Position

Step into a pivotal role where your expertise shapes the future of our team. As our Area Manager, you’ll oversee our elite legal team and ensure every facility meets the highest standards of compliance, seamlessly blending operational excellence with our luxury furnishings and signature style. If you’re eager to make a real impact and grow with a company that champions your contributions, this is the place for you.

Requirements

At least 3-5 years of Area Manager experience or similar administrative role.
Strong leadership skills with the ability to motivate and develop teams.
Excellent strategic planning and project management abilities.
Strong analytical skills with a focus on process improvement.
The individual must demonstrate confidence in their interactions, coupled with a strong professional demeanor and unwavering work ethic.
Experience or skill in managing the day-to-day operations of a high-level office.
Demonstrated ability to work effectively both independently and collaboratively within a dynamic and demanding environment.
Excellent time management skills with the ability to prioritize tasks efficiently and meet deadlines consistently.
Demonstrates strong organizational and multitasking abilities, excellent diligence, and effective communication skills.
Proactive individual with a strong aptitude for operational roles and effective critical thinking skills.
Proficiency with office software (MS Office, Google Workspace, and Outlook, etc.)
Ability to commute reliably between office locations during working hours.
Effective communication skills, both verbal and written.
Must be able to pass pre-employment screening (background).
Fluent in English and Spanish.

Responsibilities

Oversee front-of-house operations and all legal staff across multiple firm locations.
Manage facilities, vendors, and office supply inventories for all sites.
Develop and maintain firm policies, procedures, checklists, templates, scripts, and coordinate training for the legal team.
Conduct audits and spot checks to ensure compliance with established protocols.
Provide proactive feedback and data to management regarding process effectiveness, work quality, employee performance, and staffing requirements.
Monitor incoming calls for professionalism and courtesy, offering backup support as needed.
Coordinate firm calendar and client meetings for managing attorney and legal team members.
Track weekly legal production per team member, investigate variances from targets, and update production grids regularly.
Minimize non-billable and no-charge time, ensuring timely approvals of such entries.
Approve paid time off (PTO) requests.
Ensure all legal software remains fully accessible and functional for the legal team.
Participate in monthly attorney scrums to monitor performance.
Produce instructional videos documenting revised legal operations as needed.
Collaborate with HR to onboard and train new legal team members, ensuring completion of the onboarding system grid.
Ensure all offices are equipped and prepared to support the legal team.
Oversee IT support, ensuring employees receive timely assistance to maintain productivity.