Archivist/University Archivist; Assistant Librarian or Associate Librarian

Miami University Alumni Association • Oxford, AL

12d • $55,000 - $72,000

About The Position

Miami University Libraries seek a collaborative, forward-thinking, and service-oriented Archivist/University Archivist; Assistant Librarian or Associate Librarian to provide leadership for the University Archives within the Walter Havighurst Special Collections & Archives department. The Archivist is responsible for the stewardship of archival collections documenting Miami University (1809–), Western College for Women (1853–1974), and Oxford College for Women (1849–1928), ensuring responsible acquisition, preservation, description, access, and engagement with these historically significant resources. The University Archives includes manuscripts, administrative records, photographs, publications, audiovisual materials, and artifacts that document the institutional history and impact of Miami University and its predecessor institutions. The Archivist will oversee archival operations, develop and promote collections, and support research, instruction, and digital initiatives that enhance the visibility and accessibility of the Archives. Miami University Libraries seek a collaborative, forward-thinking, and service-oriented Archivist/University Archivist; Assistant Librarian or Associate Librarian to provide leadership for the University Archives within the Walter Havighurst Special Collections & Archives department. The Archivist is responsible for the stewardship of archival collections documenting Miami University (1809–), Western College for Women (1853–1974), and Oxford College for Women (1849–1928), ensuring responsible acquisition, preservation, description, access, and engagement with these historically significant resources. The University Archives includes manuscripts, administrative records, photographs, publications, audiovisual materials, and artifacts that document the institutional history and impact of Miami University and its predecessor institutions. The Archivist will oversee archival operations, develop and promote collections, and support research, instruction, and digital initiatives that enhance the visibility and accessibility of the Archives.

Requirements

• Master’s degree in Library and Information Science (MLIS) from an ALA-accredited institution (or international equivalent) completed by date of appointment.
• Appointment as Associate Librarian requires an established record of service and scholarship as described in the requirements.

Nice To Haves

• Knowledge of archival standards, best practices for processing and preservation, and appropriate handling of historical materials.
• Knowledge of archival management systems (e.g., ArchivesSpace), metadata standards, and cataloging workflows.
• 3 or more years of archival experience, preferably in an academic or research library setting.
• Experience using digital preservation platforms (e.g., Preservica, Archive-It, CONTENTdm).
• Experience designing and delivering instruction with primary sources.
• Demonstrated ability to develop exhibits and outreach programming.
• Familiarity with records management principles, legal requirements, and ethical issues in higher education archives.
• Ability to articulate a clear vision for the role of the archives in supporting learning and teaching, research, and community engagement.
• Experience supervising or mentoring students or support staff.
• Demonstrated ability to work both independently and collaboratively in a team environment.
• Strong written and oral communication skills.
• Ability to meet the Libraries’ promotion and continuing contract requirements.

Responsibilities

• Archival Stewardship & Collection Development Lead development, appraisal, and management of institutional archives and manuscript collections documenting Miami University, Western College, and Oxford College. Acquire materials through donor relations and campus partnerships; administer Deeds of Gift and guide donors through transfer and documentation processes. Manage offsite archival collections and ensure appropriate storage, security, and environmental controls.
• Processing, Description & Metadata Maintain ArchivesSpace, including creation and management of accession records, resource records, and authority files. Arrange and describe archival collections in accordance with professional standards (DACS, EAD, MARC, LCSH). Ensure accuracy, consistency, and discoverability of descriptive metadata across platforms.
• Digital Preservation & Digital Initiatives Strengthen digital preservation programs by developing policies and workflows for born-digital materials, web archives, and digitized content. Collaborate with library technology teams on digital repositories, metadata standards, and access systems (e.g., Preservica, CONTENTdm). Support digital curation, fixity checking, and long-term preservation planning.
• Research Services & Public Engagement Provide responsive and expert reference support for researchers, students, faculty, alumni, and external scholars. Deliver high-quality public services in person and virtually. Create physical and digital exhibits, public programs, and outreach initiatives to promote the Archives and highlight institutional history. Contribute to digital storytelling and web-based engagement strategies.
• Instruction, Outreach & Campus Liaison Work Lead primary source instruction sessions and collaborate with faculty to integrate archival resources into the curriculum. Maintain ongoing communication with campus departments to support responsible records stewardship, transfers, and use of archival materials. Promote archival resources and services through presentations, social media, and departmental outreach.
• Leadership, Supervision & Departmental Contributions Provide guidance, training, and problem-solving support for paraprofessionals and student employees using ArchivesSpace and related systems. Supervise student staff, fostering a collaborative, inclusive, and growth-oriented work environment. Contribute to divisional/departmental planning, strategic initiatives, and professional development activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level