Archives Specialist

Embry-Riddle Aeronautical University • Daytona Beach, FL

4d

About The Position

With vibrant campuses in Daytona Beach, FL, and Prescott, AZ—along with a Worldwide network spanning roughly 120 global locations—Embry-Riddle proudly stands as the world’s largest aviation and aerospace university. Now celebrating our 100th year, we continue to lead innovation in STEM education, serving more than 30,000 students worldwide. Our cutting-edge programs in Applied Science, Aviation, Business, Technology, Engineering, Safety, Security, and Space prepare the next generation of leaders shaping the future of flight and beyond. The Hunt Library at Embry-Riddle Aeronautical University (ERAU) invites applicants to join a dynamic team serving a diverse population of residential and online students, faculty, staff, and outside researchers. This position manages digital assets for the University Archives and the Hunt Library’s Special Collections. You will collaborate with the Archives Librarian to develop workflows for processing, preserving, and managing born-digital and hybrid collections. Responsibilities include digitizing textual and image materials using flatbed and large-format imaging equipment and related software; arranging and describing electronic records; running scripts to enhance and update metadata in hosting and preservation platforms; and supporting the implementation and ongoing maintenance of ArchivesSpace. The successful candidate will join the Hunt Library https://huntlibrary.erau.edu , serving Daytona Beach, Prescott, and Worldwide Campuses, working regular business hours. The Hunt Library is committed to an inclusive, equitable working environment. We strive to create a collegial culture of belonging for our staff and students, and welcome applicants from all backgrounds.

Requirements

• Bachelor's degree
• 1-3 years of experience working in a library, archives, historical society or comparable environment
• Must be able to handle multiple tasks and prioritize projects
• Must be able to work independently with moderate to minimal guidance, and collaborate successfully with coworkers on large projects
• Must have strong attention to detail and excellent communication skills, oral and written

Nice To Haves

• Knowledge and understanding of technology applications typical in a modern office and library environment (e.g.: Microsoft Office and Adobe suite)
• Demonstrated skills in a variety of appropriate digital tools and/or computer software programs used in an archives and special collections context (e.g.: CONTENTdm, ArchivEra, ArchivesSpace, Alma)
• Experience with scanning and editing equipment; relational databases; xml; and the ability to learn new tools quickly

Responsibilities

• Manage large-scale imagining production projects
• Perform data entry and create metadata for digitized and born-digital records
• Ingest digitized and born-digital records into digital preservation systems using JSTOR tools and prepared Python scripts
• Perform data entry and maintain accurate records in the archive database
• Create/maintain documentation of policies and procedures for the Special Collections and Archives department
• Increase accessibility of collections by assigning subject headings and keywords, adding terms and access points to records, resolving indexing inconsistencies, and reviewing existing descriptive information.
• Plan future digitization projects and meet established technical and descriptive requirements
• Participate in archives and library projects, initiatives, and outreach activities, such as the preparation of exhibits and displays featuring archival materials
• Work with Archives Librarian to recreate past curated exhibits/events using digital exhibit platform
• Work with student assistants, under the direction of the Archives Librarian
• Occasional work with donors or Philanthropy staff members, under the direction of the Archives Librarian
• All other relevant duties as assigned

Benefits

• Health Benefits: Experience comprehensive medical, dental, and vision coverage, along with wellness programs that include preventive care and fitness memberships. Our flexible spending and health savings accounts simplify managing healthcare costs. Join a workplace that prioritizes your health—because your journey to wellness should be rewarding!
• Tuition Coverage: Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26
• Retirement Contributions: ERAU contributes an annual 6% gift of your base salary to your retirement plan and offers a 4% matching contribution, with no vesting period.
• Generous Time Off: Relax with 18 days of personal leave in your first year. Enjoy 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year’s Day.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1,001-5,000 employees