Archives & Digital Collections Intern (Summer 2026)

Promega•Madison, WI

42d

About The Position

The Archives & Digital Collections Intern will support projects that preserve Promega's history, knowledge, and cultural assets while improving access and usability of archival and collection resources. The role will focus on organizing and preparing materials for long-term access, with an emphasis on refining and structuring archival content into formats optimized for AI tools such as GPTs. The intern will help ensure accuracy and accessibility in the company's Digital Asset Management (DAM) system and archive portal, while contributing to the development of engaging, searchable, and employee-facing resources that enhance organizational learning and storytelling.

Requirements

Pursuing or holding a bachelor's degree in library sciences, history, museum studies, information studies, or a related field.
Experience with archiving, DAM systems, records management, or data structuring.
Strong organizational skills and attention to detail.
Ability to work both independently and collaboratively on projects.

Nice To Haves

Previous experience with digital archiving platforms, metadata tagging, or dataset management.
Interest in corporate history, institutional knowledge capture, historical preservation, and/or fine art.
Experience using generative AI tools to structure datasets, generate metadata, or support the development of knowledge-based tools or prototypes.

Responsibilities

Organize, scan, and archive physical and digital materials; ensure accurate entry into the Digital Asset Management (DAM) system and archive portal.
Support knowledge capture by researching background information, preparing prompts or interview guides, and helping organize contributions into AI-ready formats.
Gather and document information on corporate artwork; catalog pieces with metadata and images to expand the digital record.
Use archival records to develop timelines and refine structured datasets into AI-ready formats that improve accessibility and usability.
Use AI tools to extract themes and metadata from transcripts, artwork descriptions, and other sources to help structure archival content and institutional knowledge for long-term access.
Integrate AI tools into workflows and projects where appropriate to enhance efficiency, structure, and knowledge accessibility.
Maintain accurate records and files related to archives, knowledge capture, and collections.
Partner with the Communications Pod and other teams to align archival and cultural content with broader storytelling and knowledge-sharing initiatives, including support for tools such as the archive portal and art tour prototypes.
Demonstrates inclusion through their own words and actions and is accountable for a safe workspace. Acts with kindness, curiosity, and respect for others.
Embraces and incorporates Promega's 6 Emotional & Social Intelligence (ESI) core principles in daily work.
Understands and complies with ethical, legal, and regulatory requirements applicable to our business.