Architectural Design Project Manager III

QuikTrip Corporation•Tulsa, OK

About The Position

Primary Purpose of Job: Manage architectural design process for new and existing facilities. Provide technical expertise to ensure quality construction documents. Major functions: 1. Provide technical expertise for the development of new facilities and projects. – 25% a Continually improve and maintain the prototype details for building, canopy, fuel systems and supporting documents that provide the best solutions for all company departments. b. Create unique details for construction documents as needed for new facilities and projects. c. Coordinate special items with purchasing on new facilities and projects. d. Research and ensure code compliance of all plans and specs to protect the best interest of the company. e. Research alternative methods or materials to provide the best value. f. Determine Systems and evaluate options to meet the requirements of the project. g. Ensure project solutions meet the needs and requirements for all internal customers. h. Conduct Value Engineering review in coordination with project team i. Coordinate Request for Information (RFI) from active construction/developments into prototypical drawings and documents as needed for future use 2. Effectively manage Architectural and Engineering Consultant Resources, specific to projects and tasks that the ADPM is the Design Lead, to support the design and production efforts for facilities and projects. Maintain professional working relationships with outside design consultants, AHJ and company operations, sales, marketing, legal, information systems, accounting, and all personnel in Store Development. – 20% Establish deliverables and communication expectations for each design consultant to provide the best results for the company. Negotiate and approve design costs associated with company provided Scope of Work and Change Orders. Hold consultants/contractors accountable for work produced. Facilitate training for newly hired Consultants/Contractors. Provide QA/QC for Consultants/Contractors work/product to ensure it meets company Standards. Conduct Annual Evaluation utilizing the Consultant/Contractor Evaluation Form and Procedures 3. Quality Control – Process, Formatting, Purpose, and Constructability. – 10% Develop, review, and maintain internal processes used to manage consultants, customers, and all prototypical documents Provide formatting guidelines for file structure and maintenance Review all development/change to verify the design meets the proposed use and will be constructed structurally sound and in the most efficient way possible 4. Construction and Project Field Support / Drawing. – 20% a. Partner with Construction and Projects Group regarding Drawing organization, detailing and specifications. Oversee and Ensure that revisions resulting from , Drawings Review, FPC and Test facilities are processed via ChangeManagement procedures. b. Ensure non-standard items identified in Drawing Reviews, FPC and Test facilitites are properly communicated to Construction, Purchasing, Supply Chain group and other affected parties. c. Oversee Professional Consultants and partner with Internal Customers to assist in Construction/Projects compliance with all Local Codes and Authorities Having Jurisdiction. d. As required provide on-site support and partnering with Construction and Projects Group. Communicate changes needed to Drawings and Installation Documents that the Team identifies to Design Consultants and review Drawings e. Manage the Request for Information (RFI) Process. Providing expert direction to the field in a timely manner. 5. Expedite permit issues/resolutions for real estate, construction, facilities support in regards to permitting and code issues. Utilize the appropriate technical resources, the company design principles, code/regulation interpretation and experience to determine the best solution for the company. – 5% 6. Support the Purchasing Department. – 5% Develop and maintain plans and specifications for bid/quote process as outlined in the Strategic bid/quote outline for facilities. Review and approve shop and vendor drawings for equipment, fixtures and related special programs or projects for new and existing facilities. Coordinate bid / shop drawings with store signage buyer, review for constructability, liability, and value engineering costs. 7. Manage submittals process for facilities as assigned. – 5% Maintain submittal requirements and processes associated with facility. Manage exceptions with the professionals of record and the construction or projects group to ensure the best results for the company. 8. Evaluate and Assess company Risk and Liability. – 5% Utilize technical expertise to assess short term and long term risk and liability for company. Utilize company processes and procedures to discuss and educate all internal and external team members on risk and liability for company to assist in making business decisions. During the QA/QC process, insure that all work products, designs, contracts, etc., meet all company regulatory requirements toward minimizing risks/liability to company. 9. Utilize specified project management systems and collaboration tools to maintain project files and report personal progress on active projects as assigned. – 5% Position in Organization Reports to: Design Department Manager Relationships Inside the Company: Store Development, Facility Support, Legal, Accounting, Purchasing, IT, Marketing, Sales and Operations Outside the Company: Architects, Engineers and Consultants, AHJ Position Specifications: The required specifications (education, experience, and skills) are those that the employee must have to hold the position. Applicants applying for this position must possess the required specifications. The desired specifications are those that the employee should try to obtain to be effective and successful in the position.

Requirements

Bachelor’s Degree in an accredited Architecture, Engineering, Construction, or related program or equivalent QuikTrip experience.
Ten years experience in the design, construction and/or engineering field or equivalent QT experience.
Sound judgment in decision making and in and solving project-related problems
Full understanding and use of Computer Aided drafting software and project management systems.
Personal computer skills
Competent knowledge of technical specifications
Self-motivating
Excellent communications skills
Critical thinking and problem solving skills
Employee must sign a Proprietary Information Agreement on an annual basis.
This position requires the employee to be available by phone and/or email and/or have accessibility to calendar, contacts and data while out of the office.
Some travel, day trips and overnight trips, is required.

Responsibilities

Provide technical expertise for the development of new facilities and projects.
Effectively manage Architectural and Engineering Consultant Resources, specific to projects and tasks that the ADPM is the Design Lead, to support the design and production efforts for facilities and projects.
Quality Control – Process, Formatting, Purpose, and Constructability.
Construction and Project Field Support / Drawing.
Expedite permit issues/resolutions for real estate, construction, facilities support in regards to permitting and code issues.
Support the Purchasing Department.
Manage submittals process for facilities as assigned.
Evaluate and Assess company Risk and Liability.
Utilize specified project management systems and collaboration tools to maintain project files and report personal progress on active projects as assigned.