AR Specialist

GMS•Lawrenceville, GA

49d•Onsite

About The Position

The primary function of an accounts receivable specialist is to manage billing, collections, and customer account reconciliation. The AR specialist ensures timely collection of outstanding invoices, resolving payment discrepancies while providing support to maintain a strong cash flow.

Requirements

Associate's degree or above in Accounting, Finance, or equivalent preferred
Minimum of 4 years of related work experience in Accounts Receivable or Credit and Collections
Proficient in Microsoft Office Suite or related software
Demonstrate knowledge of general accounting procedures
Ability to compile information, demonstrate problem solving, and make decisions
Professional verbal, written, and customer-service oriented communication skills
Develop and maintain a good working relationship with all personnel and customers
Ability to stay organized, follow up, and track results
Analyze, interpret, and manipulate data with emphasis on accuracy
Ability to handle conflict and resolution
Ability to work under pressure
Must be able to receive, understand, and process financial information
Ability to work independently within a team environment
Complete special projects and ad-hoc assignments
Ability to remain in stationary position 80%
Occasionally, move about inside the office to access files, office machinery, etc.
Constantly working in office environment
Must be able to operate basic office machinery
May require occasional heavy lifting
Maintain a clean, orderly, safe work area, and perform other work as directed
Ability to self-manage, show initiative, and be proactive
Detail-oriented, organized, and strong problem-solving skills
Manage multiple tasks, projects, or deadlines with prioritization simultaneously
Receive, analyze, and comprehend all information with attention to detail
Quickly communicate solutions if problems occur
Demonstrate a high degree of sound judgement
Communicate professionally, both verbally and in writing
Adaptability to change and workload

Responsibilities

Effectively utilize all capabilities of the Trend/Infor ERP system
Record cash, checks, and credit card transactions as required
Prepare and manage aging report, working to reduce days outstanding on monthly basis
Evaluate and monitor credit extension and updating process for customer accounts
Perform timely collections process for outstanding balances
Investigate and resolve discrepancies and deductions on customer accounts
Prepare and maintain daily reports with accurate information
Coordinate with internal departments and management to resolve customer account issues
Manage and maintain all customer accounts, files, and reports
Process all claims submitted for customer credit on account
Verify references, process credit applications, and perform new account setup as assigned
Meet daily, monthly, quarterly and annual reporting deadlines
Prepare journal entries and account reconciliations assigned
Assist in Associate training and provide backup as needed
Support the Sales Tax Exemption collection process, including monthly collection of certificates
Effectively discuss outstanding accounts with customers and negotiate as needed
Maintain accurate records of collection efforts and communications