AR Specialist - Contractor

Market My Market•Charlotte, NC

4d•Remote

About The Position

Market My Market is a digital marketing agency focused on providing outstanding SEO results for clients in the Legal, Dental, and specialty medical industries. We are looking for a contracted Accounts Receivable Specialist (1099 contractor) to manage accounts receivable and invoicing operations. This position reports directly to the Chief of Staff and works closely with the Business Development team and Client Experience team. About the Role We're searching for a skilled financial specialist to process, track, and record client invoices and payments in an accurate, efficient, and timely manner. The person in this role will have both a day-to-day and ongoing impact on financial transactions, keeping us on track, on time, and on good terms with our clients. The person in this role will create, send, and monitor monthly invoices to approximately 200 clients. They will submit client payments via credit card and ACH, check accounting records and classifications for accuracy, pay commissions to the sales team, and organize company documents.

Requirements

Proficient in QuickBooks Online (required)
Experience with HubSpot Commerce Hub or similar payment processing platforms
2+ years of experience in Accounts Receivable including invoicing, payment processing, and reconciliation
Experience working in service-based industries (required)
Understanding of basic principles of finance, accounting, and bookkeeping
Strong analytical and administrative skills
Excellent data entry skills with strong attention to detail
Effective verbal, listening, and written communication skills
Demonstrates sense of urgency and ability to meet deadlines
Able to work autonomously and independently

Nice To Haves

Discipline and organization to work remotely
Responsiveness and consistent communication
Proactive approach with a positive impact on everything they work on
Able to follow established processes and procedures
Able to adapt to change and be outspoken about process improvements
See tasks through to the end

Responsibilities

Onboard new clients in billing systems including creating line items, payment links, and finance intro communications
Prepare and send invoices for clients using QuickBooks Online and HubSpot Commerce Hub
Monitor invoicing and money collection processes
Manage collections including aging review, payment follow-ups, and late fee application
Apply all payments and credits accurately
Address client questions about billing in a timely and professional manner
Audit invoices and billing to ensure accuracy and prevent overbilling
Perform cash reconciliation between HubSpot and QuickBooks Online
Maintain QBO to HubSpot sync including client and product synchronization
Generate MRR reports and identify clients who have not begun billing for services
Process and calculate sales team commissions
Respond to Slack requests and provide collaborative support to the team
Maintain inbox and respond to client billing inquiries
Manage and complete tasks in Asana daily
Communicate discrepancies to leadership team and identify slow-paying customers
Strengthen and grow relationships with clients by communicating regarding past-due accounts