AR Specialist - Gil-Bar Industries

Ambient Enterprises•New York, NY

11h•$34 - $36

About The Position

We believe HVAC is about a lot more than moving air. It’s about creating places where we can live our best lives and do our best work. We help design, install, problem-solve, and service the right custom HVAC solution for every building. We do it with the largest and most experienced team of degreed application engineers in the industry. In any given year, Gil-Bar takes on over 5k projects, completing roughly 40% of all custom HVAC work in the greater NYC area. Gil-Bar combines its unmatched engineering expertise and fully integrated service offering with a truly unique culture. Role: Accounts Receivable Specialist We are seeking a detail-oriented and organized AR Specialist to support daily, weekly, monthly, and closing accounting operations. This role is responsible for billing accuracy, invoice processing, accounts receivable support, sales team support, reconciliations, and cross-departmental communication to ensure timely and accurate financial transactions.

Requirements

Associate’s or Bachelor’s degree in Accounting or Finance
2+ years of experience in billing, accounts receivable, or accounting support
Strong understanding of invoicing, reconciliations, and AR processes
Proficient in Microsoft Excel and general office software
Excellent attention to detail and organizational skills
Strong communication and follow-up skills

Nice To Haves

Dynamics 365 Business Central Experience
Experience with Project and AIA billing
Intercompany accounting exposure
Active Notary Public (State of NY)/Willing and eligible to obtain Notary Public Commission
Ability to manage multiple deadlines in a fast-paced environment
Team-oriented with the ability to work independently

Responsibilities

Review vendor invoices posted to the accounting system from the previous day and follow up with sales representatives regarding customer billing and discrepancies.
Prepare and process customer deposit invoices upon request
Create and issue credit memos when necessary
Adjust project billing records, including splits, change orders, and estimates
Ensure posted invoices are accurately entered into the project system
Support project accounting accuracy and compliance
Provide backup support for payment processing when needed
Send customer payment links and follow up on past-due requests
Post Daily Cash Receipts Accurately to Accounting System and CRM
Assist with collections and customer communication related to outstanding balances
Generate and distribute accounts receivable aging reports to customers and Sales Team (monthly)
Handle Customer Related Emails
Assist with AIA billing entries and submissions to online portal
Reconciliation of Customer invoices between Accounting and CRM
Assist with intercompany accounts receivable reviews
Assist the accounting team with ad-hoc billing and reconciliation tasks
Other Accounting Functions as needed that align with the role