AR Specialist

Aston Carter•Sanford, FL

1d•Onsite

About The Position

The Accounts Receivable (AR) Specialist manages and maintains the full accounts receivable cycle, ensuring timely and accurate billing, precise record-keeping, and effective collection of outstanding balances. This role is especially suited to someone with experience in the construction or contracting industry who is comfortable with AIA billing, lien releases, progress payments, and construction-specific billing practices. The AR Specialist collaborates closely with project management and accounting teams to support healthy cash flow and strong client relationships.

Requirements

2–5 years of accounts receivable experience, preferably in the construction industry.
Education: High school diploma or equivalent (Associate’s or bachelor’s degree in Accounting, Finance, or a related field preferred).
Proficiency in accounting software such as QuickBooks, Viewpoint, Sage 100 Contractor, Sage 300, Procore, or similar systems.
Strong Microsoft Excel skills, including the ability to work with spreadsheets, formulas, and reports.
Hands-on experience with AIA billing, construction contracts, lien waivers, and retention billing.
Knowledge of construction industry terms and billing practices.
High level of accuracy and attention to detail in all financial and data entry tasks.
Strong analytical and problem-solving skills to identify and resolve discrepancies.
Excellent written and verbal communication skills for interacting with clients and internal teams.
Ability to prioritize and manage multiple tasks in a deadline-driven environment.
Solid data entry skills with a focus on speed and accuracy.
Customer service mindset with the ability to handle billing and payment inquiries professionally.

Nice To Haves

Experience in the construction or contracting industry, particularly in a billing or AR-focused role.
Experience with construction accounting software such as Sage, Procore, or Viewpoint.
Familiarity with state-specific lien laws and compliance documents.
Experience coordinating lien releases and lien waivers within construction projects.
Bilingual skills in Spanish and English are a plus.
Background in construction management or exposure to construction project workflows.
Ability to collaborate effectively with project managers, accounting staff, and other internal stakeholders.
Strong interpersonal skills and a professional demeanor when interacting with clients and visitors.

Responsibilities

Prepare and issue accurate invoices, including AIA billing and progress billings, in accordance with contract terms and change orders.
Monitor customer accounts to ensure payments are current and proactively follow up on overdue accounts in a professional manner.
Post customer payments by recording cash, check, and credit card transactions accurately and promptly.
Reconcile the accounts receivable ledger regularly to ensure all payments are accounted for and properly posted.
Investigate and resolve payment discrepancies and disputes, working with internal teams and clients to reach timely resolutions.
Generate aging reports and communicate regularly with project managers and clients regarding outstanding balances and collection status.
Coordinate lien releases and ensure compliance with contract terms and applicable documentation requirements.
Maintain accurate, organized records of all accounts receivable transactions and related correspondence.
Work closely with project management and accounting teams to ensure proper billing of contract terms, change orders, and retention.
Assist with month-end closing processes, including reconciliations and reporting, and support audits as needed.
Provide excellent customer service to internal and external stakeholders by responding promptly and clearly to billing and payment inquiries.
Support continuous improvement of accounts receivable processes to enhance accuracy, efficiency, and cash flow.