AR Coordinator

Johnstone Supply LLC•Orion, MI

1d•Onsite

About The Position

Johnstone Supply, North Americas leading wholesale distributor of HVACR equipment, parts, and supplies has a great opportunity for an Accounts Receivable Coordinator to join our team at our Lake Orion office. Over the last seven decades Johnstone has grown into the industry leader with over 450 distributor branches and 6 distribution centers throughout North America resulting in over $4 billion in annual sales. We work with some of the largest companies in the world, including Daikin/Goodman, Honeywell, Emerson, Johnson Controls, Google, and Fujitsu, to provide contractors with world class products, technical expertise and quality service. As a member of the Finance Team, the Accounts Receivable Coordinator is responsible for being the primary contact for Accounts Receivable issues, questions, and concerns. Process and post daily Accounts Receivable transactions. Provides general assistance in the Accounts Receivable Department.

Requirements

Associates Degree (AA) or equivalent from two-year college or technical school; At least 2 years of related experience and/or training including collection experience; or equivalent combination of education and experience; or equivalent combination of education and experience.
Knowledge of Generally Accepted Accounting Principles and ensure compliance with those principles.
Proficient in Microsoft Excel and the use of accounting software.
Understanding of Financial Statements and impacts of transactions/postings to accounts.
Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
Problem solving skills: listening to, interpreting, and meeting the needs of others; diagnosing and rectifying problems.
Project management skills: establishing objectives, timelines, and deadlines; action planning to meet deadlines; evaluating current and future positions.
Ability to establish and continuously improve work procedures and systems.
Ability to develop and use systems for organizing and keeping track of information.
Ability to establish priorities and manage multiple tasks.
Ability to attend to detail at a high level of accuracy.
Ability to work independently and in a team-based environment.
Maintains confidentiality of information.
Ability to communicate information across different individuals, departments an external parties.

Responsibilities

Prepares and sends out invoices and Statements to customers.
Receives payments via credit card, check and ACH and applies to customer accounts accordingly. Ensures all payments are posted daily.
Contacts customers to resolve payment discrepancies.
Regularly reviews aging report to identify accounts that are at risk for delayed or non-payment. Monitors customer accounts for non-payment, delayed payment, overpayment and other irregularities. Identifies accounts that are near or past due and communicates exceptions to management per company guidelines.
Communicates with customers to encourage payment. Updates account with notes on when payment will be received. Maintains holds on delinquent accounts.
Assists with closing stores by reconciliating day end deposits.
Files and maintains accounts receivable customer files and records.
Answering incoming calls from our various stores to run payments or authorize a customer to use credit on their account.
Regular Attendance and Punctuality is essential.
Skill in using email programs, internet browsers, and Microsoft Office Suite, particularly Excel and Word.
Knowledge of office equipment, including fax, calculator, printer, copier, and computers.