AP/AR Coordinator

Ponca City Development Authority • Ponca City, OK

1d

About The Position

The AP/AR Coordinator supports the company’s financial and daily office operations. This role handles Accounts Payable (AP) and Accounts Receivable (AR) while also serving as the primary front desk and office support contact.
This position requires strong organization, attention to detail, and the ability to manage multiple tasks. The coordinator works closely with the Controller to keep daily operations running smoothly.

Requirements

• 2+ years in AP/AR, accounting support, or similar roles
• Strong attention to detail
• Good time management and organization
• Proficiency in Microsoft Office (especially Excel)
• Clear and professional communication
• Ability to follow processes and work independently

Nice To Haves

• ERP system experience is a plus

Responsibilities

• Process vendor invoices accurately and on time
• Keep AP records organized and up to date
• Prepare payments (check, ACH, or wire)
• Reconcile vendor statements and fix discrepancies
• Respond to vendor questions the same business day
• Record journal entries
• Work with the Controller on questions or issues
• Create and send customer invoices on schedule
• Apply payments and keep AR records current
• Review aging reports and follow up on overdue accounts
• Communicate with customers about billing and payments
• Work with sales and operations to ensure accurate billing
• Escalate complex issues to the Controller
• Match purchase orders with received items and invoices
• Check quantities, pricing, and descriptions
• Report discrepancies to the appropriate team
• Keep purchasing records organized
• Assist with tracking orders and vendor follow-ups
• Greet visitors and serve as the main front desk contact
• Answer and direct phone calls
• Manage incoming and outgoing mail
• Maintain organized filing systems
• Assist with scheduling and basic administrative tasks
• Order office supplies
• Help coordinate monthly lunches and employee birthdays
• Prepare and process FedEx shipments
• Schedule outgoing shipments
• Communicate with carriers as needed
• Keep accurate shipping records
• Use Acumatica (ERP system) to record AP/AR activity
• Ensure data is accurate and entered on time
• Maintain documentation for reporting and audits
• Support the Controller with requested information
• Perform other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1-10 employees