AR Billing Specialist

R & R Mechanical•Washington, DC

6d•$50,000 - $60,000•Onsite

About The Position

Established in 1987, R&R Mechanical is full service mechanical contractor that specializes in HVAC and plumbing construction, self-performing the piping work with journeymen from Steamfitter's Local 602 and Plumber's Local 5 unions. R&R Mechanical has also selectively performed base and new building construction, School Construction, and specialty piping projects. R&R Mechanical, a leading mechanical contractor in the DC area, is seeking a detail-oriented and organized AR Billing Specialist to join our team. This role is critical in ensuring accurate and timely billing processes, maintaining financial records, and supporting the overall efficiency of our accounting operations.

Requirements

High school diploma or equivalent .
2+ years of experience in AR billing, preferably in the construction or mechanical contracting industry.
Proficiency in Microsoft Office Suite .
Strong attention to detail and accuracy in data entry and financial reporting.
Building positive working relationships with multiple levels of employees and management is .
Excellent communication and interpersonal skills for client and team interactions.
Ability to prioritize tasks, meet deadlines, and work independently in a fast-paced environment.

Nice To Haves

Experience with COINS ERP+, Procore, and Textura a plus

Responsibilities

Take ownership of assigned accounts to ensure timely receipt of payments, resolve disputes, and collaborate with internal teams for quick resolutions.
Conduct productive collection calls with actionable outcomes, prioritize accounts to reduce aging balances, and maintain detailed notes in the ERP system.
Set up new projects per contract billing instructions, verify billing details with internal teams, and ensure compliance with contracts and company policies.
Prepare and issue accurate invoices based on project contracts, reconcile billing discrepancies, and promptly address client inquiries.
Monitor accounts receivable aging reports, proactively contact customers to prevent significant aging, and escalate issues to management as needed.
Assist with month-end closing processes, including generating AR reports, reconciling accounts, and supporting financial reporting and audits.
Process payments (ACH, checks, credit cards), apply credits, and manage delinquent accounts while maintaining professional communication with customers.
Resolve discrepancies by collaborating with internal and external teams, investigating historical data, and correcting issues like misapplied payments or incorrect billings.
Support management with settlement offers, payment plans, and escalations, while providing insights to improve cash flow and financial performance.
Deliver exceptional customer service, track follow-up commitments, and provide feedback to optimize and streamline collection processes.
Contribute to special projects, assist with administrative tasks, and align AR operations with project timelines and organizational goals.