AR/Billing Clerk

Pacific Neuropsychiatric Specialists Inc • Irvine, CA

10d

About The Position

The Accounts Receivable Clerk is responsible for performing a variety of financial and administrative tasks to ensure accurate and timely billing, collection, and reconciliation of customer accounts. This role plays a key role in maintaining healthy cash flow, supporting customer relationships, and ensuring the integrity of financial data within the organization.

Requirements

• High school diploma required; associate or bachelor’s degree in accounting or finance preferred.
• 1–3 years of experience in accounts receivable or general accounting (preferred).
• Strong attention to detail and high level of accuracy.
• Excellent communication and customer service skills.
• Proficiency with accounting software (e.g., QuickBooks, NetSuite, SAP, Oracle) and Microsoft Excel.
• Ability to manage multiple tasks, meet deadlines, and work independently.
• Knowledge of basic accounting principles and AR best practices.

Nice To Haves

• NetSuite experience is highly desirable.

Responsibilities

• Prepare and distribute customer invoices in a timely and accurate manner.
• Verify billing data, pricing, and supporting documentation before invoicing.
• Process credit memos, adjustments, and account corrections as needed.
• Monitor outstanding customer balances and follow up on past‑due accounts.
• Communicate with customers regarding payments, discrepancies, and account inquiries.
• Maintain detailed records of collection activities and customer communications.
• Record customer payments, including checks, ACH, wire transfers, and credit card transactions.
• Apply payments accurately against customer invoices and resolve payment posting issues.
• Reconcile customer accounts and research variances or unapplied payments.
• Prepare weekly or monthly AR aging reports for management.
• Assist with month‑end closing processes, including journal entry posting and account reconciliations.
• Maintain organized and up‑to-date AR files and documentation.
• Follow established accounting policies and procedures.
• Support audits by providing requested AR documentation.
• Identify opportunities for process improvements in billing and collections workflows.

Benefits

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED