AR / AP Accounting Manager

Grandpa Joes Candy Shop•Pittsburgh, PA

3d•Onsite

About The Position

Ready to be part of something big? If you're driven, passionate, and eager to make your mark, we want you on our team. The Role: Grow with us! Grandpa Joe's Candy Shop is seeking an experienced AR/AP Accounting Manager at our Robinson Township, PA, National Operations, Support & Distribution Center. Why Join Us: Opportunity for Growth : We're not just expanding our business; we're growing our team. As we expand, there are opportunities for advancement and professional development. Your hard work won't go unnoticed here. Make Your Mark : Your work matters. Every idea, every interaction, and every effort contribute to our success. You'll have the chance to learn, collaborate, and see the direct impact of your contributions. Be Part of a Thriving Team : Our team is supportive, collaborative, and passionate about what we do. Community Involvement : We love being part of each unique neighborhood we're located in. You're not just joining a company; you're joining a community. Responsibilities: The AR/AP Accounting Manager is responsible for overseeing the full-cycle accounts receivable and accounts payable functions, ensuring accuracy, timeliness, and compliance with internal controls. This role reports to the controller and currently manages a team of three. We are seeking an individual who can drive process improvements while supporting cash flow management and financial reporting. The ideal candidate is proficient in Microsoft Office, particularly Excel, and has experience with QuickBooks or similar accounting software. An associate degree or higher is required; however, the most important qualification is relevant experience, with 3–5 years in a similar role preferred. While this is a management position, the successful candidate is expected to remain hands-on and actively support the day-to-day AR and AP functions as needed.

Requirements

Proficient in Microsoft Office, particularly Excel
Experience with QuickBooks or similar accounting software
Associate degree or higher is required
Relevant experience, with 3–5 years in a similar role preferred
Full-Time position requiring 40 – 45 hours per week, Monday to Friday
On-site work located in Robinson Township, PA at our National Operations, Support & Distribution Center

Responsibilities

Oversee billing, invoicing, and collection processes.
Monitor aging reports and drive collection efforts to minimize open customer payments.
Resolve complex billing discrepancies and customer disputes.
Manage Shopify processes, payments and reconciliations
Prepare work to be accomplished by gathering and sorting documents and related information
Manage full-cycle AP process including invoice intake, coding, data entry, approvals, and payments.
Ensure timely and accurate vendor Aging reports.
Maintain vendor relationships and resolve discrepancies.
Monitor and enforce internal controls around disbursements.
Implement a credit card receipt process.
Completion and Submission of Monthly Sales Tax Returns
Completion and Submission of B&O Tax Returns as needed
Supervise, train, and develop AR/AP team members.
Evaluate weak spots and provide solutions.
Allocate workload and ensure team efficiency.
Support month-end and year-end close processes related to AR/AP
Reconcile subledgers to the general ledger.
Prepare reports on cash flow, aging, and payables.
Prepare weekly financial reports for the Controller.
Identify and implement process improvements and automation opportunities.
Ensure compliance with company policies, GAAP, and regulatory requirements.
Strengthen and maintain internal controls.