AR and Admin Assistant

JDM GOLF LLC•Phoenix, AZ

6d•$23 - $23•Onsite

About The Position

Under direct supervision, this newly created part-time position will play a key role in supporting JDM Golf in its evolving accounting operations – specifically the transition to a more efficient approach for processing tournament and event payments. This individual will serve as the point of contact for payment collection, invoice coordination, and follow-up. Additionally, the individual will also perform a variety of administrative tasks and accounts payable duties for the accounting operations.

Requirements

Basic understanding of basic accounting principles (A/R and A/P)
Mathematical abilities.
Ability to be flexible when taking on tasks, prioritizing as necessary, and in handling assignments
Ability to explain payment methods, fees, and billing terms clearly and professionally.
Strong organizational and multi-tasking skills; ability to manage deadlines.
Ability to follow-up and manage collections conversations.
Exceptional guest service and public relations skills
Ability to perform professionally in a high volume, high profile, demanding environment
Ability to learn and use event management application, POS system, and accounting system
Proficient in MS Office Suite – Excel, Word, Outlook
Ability to use employee self-service on company’s human resources/payroll database
Position may utilize golf carts; thus, must have a valid driver’s license.
Regular attendance is required.
Requires a High School Diploma or General Education Degree (GED).
Minimum one (1) year experience in accounts receivable, accounts payable, or accounting support roles.

Nice To Haves

Associate degree in accounting, business, or related field preferred, or a student currently pursuing a bachelor’s degree in accounting, finance, or a related field.
Hospitality or Golf Club or Restaurant event billing experience a plus.
Experience coordinating client payments or collections preferred.

Responsibilities

Processes Accounts Receivable including:
Issue invoices, deposit requests, billing statements, and payment confirmations
Monitor aging reports and proactively follow up with clients and members regarding outstanding balances
Communicate payment options – e.g., credit card fee vs. no-fee for ACH – to guests and members
Accurate coding, timely posting, and propre document of payments received
Track deposit deadlines for tournaments and events
Research and answer billing questions or payment discrepancies
Provides Administrative Support to the Accounting Department:
Provide administrative support, as needed
Maintain organized digital and paper files for contracts, invoices, payments records, etc.
Assist with preparing reports, as needed
Support general office tasks
Processes Accounts Payable including:
Enter Accounts Payable invoices into the accounting system with accuracy and timeliness
Assist Accounting team with vendor inquiries, W-9 collection, and miscellaneous A/P tasks
Other:
Participates in meeting and training
Conform with all safety standards
Performs other duties, as assigned