US LBM AP Shared Services Supervisor

US LBM Holdings•Oakdale, MN

46d•$75,000 - $85,000

About The Position

US LBM is one of the leading and fastest growing distributors of specialty building materials in the United States, with a team of over 15,000 employees located throughout the country. Since our founding in 2009, we have acquired over 70 companies and have expanded to more than 500 locations serving 37 states. US LBM is a progressive organization that promotes a unique culture that focuses on the value of its customers and associates. Developing our people is critical to our strategy and fostering our culture of empowerment. The AP Shared Services Supervisor reports to the Account Payable Manager and is responsible for supervising the Accounts Payable processes for our Corporate division as well as for operating companies managed centrally by shared services. Responsibilities include oversight of all accounts payable activities including setup and maintenance of vendor master records, processing and payment of invoices in a timely fashion, proper matching of purchasing and receiving documents, distribution to general ledger accounts, timely and accurate payments (including discount management) and proper record keeping.

Requirements

5+ years of Accounts Payable experience required.
Supervisory experience required.
Knowledge of Accounts Payable best practices, policies and procedures and internal controls required.
Proficient in Microsoft Office required
Ability to interact with all levels, influence senior managers and be equally comfortable with senior management in cross-functional efforts.
Must be comfortable working in an evolving, entrepreneurial environment.
Strong work ethic required.
Must possess "soft skills": conflict resolution and negotiation, personal effectiveness, creative problem solving, strategic thinking, team building, and influencing skills.
High level of commitment and flexibility, poise, and teamwork skills.
Strong communication skills.
Ability to work in the US without sponsorship.

Nice To Haves

Knowledge of Epicor Catalyst, Epicor BisTrack and/or Great Plains strongly preferred.
Experience with Account Payable Automation solutions preferred.
Experience participating or leading process improvement initiatives preferred.

Responsibilities

Direct supervision of a team of Accounts Payable Associates in our Corporate offices, and oversee Accounts Payable associates in the field company-wide.
Establish company-wide A/P policies and procedures and ongoing monitoring of compliance.
Establish A/P productivity metrics/standards company-wide, and ongoing monitoring/reporting of KPIs versus established goals.
Participate in review and selection of invoices for payment processing.
Oversee A/P check printing and distribution.
Ensure that A/P subsidiary ledgers reconcile with general ledger, and all related/assigned accounts are reconciled (MRNI, etc.) timely.
Oversee new vendor set ups and ongoing maintenance.
Serve as the main point of contact for all A/P related inquiries throughout company.
Travel and Expense reporting functions - Oversee the company's expense reporting process using Concur or manual expense reports. This includes establishing procedures to audit expense reports, and oversight over execution of audits to ensure compliance with company policies and procedures.
Participate in process improvement initiatives, including but not limited to identifying potential procure-to-pay solutions and related process changes, implementing an automated travel and entertainment platform, process and policy, and implementing a p-card program.
Manage staff through review, assessment, development, and training. Mentor, implement performance plans, and replace staff as necessary to maintain an efficient and high-performing department.
Understand and ensure compliance with Accounts Payable best practices, including proper internal controls, segregation of duties, policies and procedures.
Thoroughly understand and maintain adherence to W9, 1099, and other compliance requirements per IRS regulations and ensure compliance with same. Communicate requirements and assist in customers' understanding of requirements.
Perform activities related to the annual external Audit as they relate to Accounts Payable.
Perform other duties as assigned.
Comply with all policies and standards.
Adheres to Company's commitment to workplace safety.