AP Representative, Supplier Maintenance

Concentra Career Choice • Addison, TX

11h

About The Position

Concentra is recognized as the nation’s leading occupational health care company.
With more than 40 years of experience, Concentra is dedicated to our mission to improve the health of America’s workforce, one patient at a time. With a wide range of services and proactive approaches to care, Concentra colleagues provide exceptional service to employers and exceptional care to their employees.
The Accounts Payable Representative - Supplier Maintenance is responsible for the accurate setup, maintenance, and compliance management of vendor records within the organization’s financial systems. This role ensures proper documentation for 1099 reporting, maintains vendor data integrity, and supports year-end tax reporting processes. The ideal candidate has strong attention to detail, knowledge of 1099 requirements, and experience in vendor master data management.

Requirements

• Education Level: High School Diploma or GED
• Major: Degree must be from an accredited college or university.
• Minimum of 1 years in an office environment; 2 years preferred.
• Accounts payable experience with Supplier Maintenance is required.
• Working knowledge of 1099 reporting requirements and W-9 documentation.
• Strong understanding of vendor master data controls.
• Proficiency in ERP/accounting systems and Microsoft Excel.
• Ability to thrive in a fast-paced environment and possess a personal sense of urgency and attention to detail.
• Concentra Core Competencies of Service Mentality, Attention to Detail, Sense of Urgency, Initiative and Flexibility
• Ability to make decisions or solve problems by using logic to identify key facts, explore alternatives, and propose quality solutions
• Outstanding customer service skills as well as the ability to deal with people in a manner which shows tact and professionalism
• The ability to properly handle sensitive and confidential information (including HIPAA and PHI) in accordance with federal and state laws and company policies
• Attention to detail and accuracy.
• Excellent oral and written communication skills.
• Proficiency in Microsoft Excel and ability to learn other systems as needed (Oracle)
• Ability to work independently and as part of a team.
• Work with leadership team to identify areas of risk or potential improvements.
• Possess a continual sense of curiosity and desire to improve processes.
• Ability to follow company and departmental policies and guidelines.

Nice To Haves

• Experience working in a high-volume, multiple facility operating structure environment is a plus.

Responsibilities

• Enter, update, and maintain vendor master data in the accounting/ERP system, including addresses, contact details, payment methods, and banking information.
• Review and validate vendor setup and change documentation for completeness, accuracy, and adherence to internal control standards.
• Manage vendor banking updates, ACH enrollments, and perform bank verification procedures to support payment security and fraud prevention.
• Obtain, review, and maintain required tax documentation (including W-9 forms), ensuring proper vendor tax classifications are recorded.
• Determine 1099 eligibility in accordance with IRS guidelines and support year-end 1099 preparation, reconciliation, and reporting.
• Respond to vendor inquiries related to tax reporting and vendor account maintenance.
• Assist with internal and external audit requests related to vendor records, tax reporting, and segregation of duties.
• Identify and recommend process improvements to enhance efficiency, accuracy, and compliance across vendor and AP operations.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED