AP/PAYROLL CLERK

Self Help Inc•Brockton, MA

just now•$25 - $27

About The Position

Self Help Inc. is currently looking for an experienced AP & Payroll Clerk to join our team. Agency Profile Self Help, Inc. is a nonprofit Community Action Agency (CAA) created to help families and individuals stabilize and secure their lives through education, strategic assistance, and building opportunities in their communities. We provide a range of services for families and households across Southeastern Massachusetts Job Summary This is a dynamic, multi-faceted administrative role requiring proficiency in financial processes and strong technical support skills. The Clerk is responsible for supporting employee use of internal self-service applications while executing core Accounts Payable (AP) and Payroll functions with exceptional accuracy and confidentiality.

Requirements

Must pass a criminal background check
Valid driver's license and reliable transportation required
Strong proficiency in Microsoft Excel (intermediate functions required). Hands-on experience with an ERP/Accounting system (Abila MIP) and a Payroll/HRIS system (e.g., Paylocity)
Impeccable attention to detail and accuracy in data entry and audits. Exceptional organizational and time management skills to meet strict deadlines. Outstanding communication and interpersonal skills for technical support and internal/external inquiries. Demonstrated ability to maintain absolute confidentiality regarding financial and employee data.
Associates degree in Accounting, Finance, or Business Administration preferred.
5-7 years of proven experience in a corporate setting performing a combination of Accounts Payable and Payroll processing duties.

Nice To Haves

Bachelor’s Degree a plus
Non-Proft experience preferred

Responsibilities

Invoice Management: Accurately receive, review, code, and enter vendor invoices and employee expense reports into the accounting system, ensuring all required approvals are obtained.
Payment Processing: Prepare and process weekly vendor payments (checks, ACH, and wires), ensuring timeliness and adherence to payment terms.
Reconciliation: Reconcile vendor statements to the General Ledger (GL) and AP aging reports, investigating and resolving discrepancies proactively.
Compliance: Maintain organized vendor files, track necessary documentation (e.g., W-9s), and assist in year-end $1099 preparation.
Data Entry & Audit: Enter and maintain all payroll changes, including new hires, terminations, rate changes, tax withholdings, and benefit deductions, ensuring system accuracy.
Cycle Support: Assist in the end-to-end processing of the bi-weekly payroll cycle, auditing timekeeping reports and manager approvals for compliance.
Inquiry Resolution: Address and resolve employee questions regarding their paychecks, deductions, and tax forms with professionalism and strict adherence to confidentiality guidelines.
Record Keeping: Maintain accurate and confidential payroll records and documentation in compliance with company policy and legal requirements.